Join a Global Leader in Legal Services

Kalexius is a key player in the legal services market, delivering excellence to corporate legal departments worldwide. With offices in 9 countries and recognition from Chambers & Partners, we are committed to providing exceptional service and fostering a healthy and positive work environment.

As we continue to expand our team, we are looking for an Admin & ESG Coordinator for our office in Mauritius, based in Ebene.

Job Overview

As the embodiment of our organization's face and voice, you play a crucial role in managing the Kalexius switchboard for both incoming and outgoing calls, ensuring seamless communication. Your primary mission is dual fold: to curate a warm and professional atmosphere while providing unparalleled support in administrative and sustainability duties. Serving as the initial point of contact, you hold a pivotal position in shaping a positive and lasting impression that seamlessly reflects our organization's unwavering dedication to integrity and excellence.

Concurrently, your commitment to coordinating ESG activities underscores our pledge to evolve into a more sustainable and socially responsible entity. Through your dedication, you contribute significantly to our journey towards fostering positive environmental, social, and governance practices.

Key Responsibilities:

1/ Frontline Professionalism – (10%)

• Extend a warm and professional welcome to clients, visitors, and colleagues, reflecting Kalexius's commitment to excellence.
• Cultivate a well-organized and inviting reception area that mirrors the organization's dedication to professionalism.
• Efficiently handle incoming and outgoing calls on the switchboard, directing calls to the appropriate departments or individuals with professionalism and courtesy.

2/ Operational Efficiency – (45%)

• Perform general office duties, including but not limited to mail handling, data entry, and providing support to team members as needed.
• Monitor office inventory, ensuring adequate supplies are available for daily operations, whilst reducing waste.
• Execute administrative tasks assigned with precision and attention to detail, whilst following the admin ticketing system process in place.
• Assist in the planning and coordination of events, ensuring a positive experience for participants.
• Coordinate staff transport services, ensuring timely and reliable transportation for employees.
• Assist with any other administrative tasks as may be assigned by the manager.

3/ Sustainability Coordination – (45%)

• Assist with coordinating and executing ESG (Environmental, Social, and Governance) activities in line with the company's sustainability strategy.
• Cultivate and maintain relationship and collaboration with external organizations, including associations, foundations, and non-governmental organizations (NGOs).
• Rigorously track sustainability metrics to facilitate accurate reporting in adherence to organizational goals. This is achieved by collaborating with relevant teams to gather necessary information for reporting.
• Provide support for both internal and external communications related to sustainability efforts.

Profile:

• HSC or Diploma in Administration.
• Excellent command of written and spoken English and French. Any other language will be considered an asset.
• 3 to 5 years of proven professional experience.
• Approachable and professional demeanour, ensuring a positive atmosphere.
• Meticulous attention to detail and a commitment to upholding high standards.
• Ability to handle sensitive information with discretion.
• Team player with excellent interpersonal skills.
• Adaptable and proactive in navigating dynamic work environments.

Why Join Kalexius?

• Global Impact: Be part of a growing international organization.
• Collaborative Culture: Work with talented and dedicated teams in an inclusive and supportive environment.
• Comprehensive Benefits: Enjoy social advantages such as meal allowance, bus allowance from your start date, performance bonuses, health insurance (after 1 year), and a pension plan (after 5 years).
• Career Growth: Benefit from a tailored career development program and both internal and external training opportunities.
• Engaging Events: Participate in annual events, including CSR projects, end-of-year celebrations, and team-building activities.

Work-Life Balance

Our standard working hours are from 10:00 a.m. to 7:00 p.m., Monday to Friday, ensuring a healthy work-life balance.

Equal Opportunity Employer

Kalexius is an equal opportunity employer. We celebrate diversity and are committed to providing equal employment opportunities to all qualified applicants.

Ready to make a difference in the legal field?

If you are seeking a stimulating opportunity in a dynamic and supportive environment, we invite you to join our team!
You can send us your CV at [email protected]