DUTIES & RESPONSIBILITIES

. 1. Data Entries

• Process supplier invoices and ensure accurate, timely payments.
• Record and update relevant registers (e.g. fixed assets, staff vehicle register).
• Handle intercompany invoices in accordance with group policies.
• Cross check invoices against purchase orders, payments, and expenses to ensure accuracy.
• Track and reconcile company expenses, highlighting discrepancies where necessary.
• Support processing of supplier refunds and adjustments.
• Maintain the accounts payable ledger to ensure effective management and timely processing.

2. Cost Analysis and Projects

• Provide support to business operations through accurate financial data and reporting.
• Perform cost analysis to monitor project expenditure and identify efficiencies.
• Assist in the design and implementation of automated processes to strengthen internal controls.

3. Administrative Works

• Maintain organised filing systems, including general ledger vouchers, accounts payable documentation, and other records.
• Prepare and update accounting documents, reports, and registers in a timely and accurate manner.
• Reconcile supplier statements of account (SOA) and resolve discrepancies promptly.
• Liaise with suppliers to ensure accurate billing, timely updates, and effective communication.
• Maintain regular contact with internal departments to obtain and convey information or correct transactions.
• Collaborate with the finance team in preparing management accounts, financial statements, and budgets.
• Respond to bank queries regarding transactions and ensure completeness of records.
• Track expenses and ensure accuracy of payments and related documentation.
• Carry out general administrative tasks, including typing, copying, and making calls, to support smooth operations.

CANDIDATE’S PROFILE

Qualifications Required:

• A minimum of one year’s practical experience within the finance or accounting field.
• Higher School Certificate, preferably progressing towards ACCA qualification or equivalent.

Key competences (Knowledge, Skills, Attitudes, Behaviours):

• Knowledge of basic accounting and bookkeeping procedures.
• Knowledge of related computer applications.
• Ability to understand and follow verbal and written instructions.
• Good planning and organizing skills.
• Able to work under pressure.
• Attention to details, and ability to be multi-task.
• Cooperative and willing to assist others.
• Good communication and coordination with colleagues.

The management reserves the right to call only the best qualified candidates for the recruitment and selection exercise.