| Play an active role in the team |
| Keep his superior informed about all unusual matters concerning any plans affecting his/her area |
| Meet and greets visitors at all levels of seniority |
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| Establish and maintain effective employee relations |
| Prepare requisitions of non-stock items (office amenities….) |
| Compile KPIs report for all HODs as and when necessary |
| Prepare gift voucher and stock request (stationeries) on WinHms system |
| Prepare requisitions of non stock items (office amenities….) as and when necessary |
| Draft, prepare and process a variety of documents, including letters, presentations, minutes of meetings and statistical reports |
| Proactively filter, respond to and follow through on all queries and calls as well as open, sort and distribute emails as/when required |
| Forward GSQ to relevant department and does follow up accordingly |
| Proactively schedule and manage the HM’s agenda |
| Devise and maintain office systems, including data management, accurate and confidential filing, etc… |
| Screening telephone calls, enquiries and requests and handling them when appropriate |
| Arrange travel and accommodation of managers whenever necessary |
| Organize and attending meetings and ensuring the manager is well prepared for meetings |
| Provide general assistance during presentations |
| Input duty Roster for HODs on system and update if necessary |
| Organize and storing paperwork, documents and computer based information |
| Attend and monitor requests for offers/sponsorships of hotel |
| Coordinate events, prepare invitations, follow up and liaise with Security for access purposes as and when required |
| Comply with all the sustainability commitments and practices implemented within business units |
| Notify the Sustainable Development Department of any matters that may pose any impact to the environment and society |
