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& OPERATIONS COORDINATOR","administrative-operations-coordinator","Savanne","Full-time","On-site","21,000 – 30,000",{"@type":49,"@id":50,"name":51,"slug":52},"JobCategory","\u002Fapi\u002F.well-known\u002Fgenid\u002F254b1752f4b0500bfff7","Administrative \u002F Clerical","administrative-clerical","Posted Oct 21, 2026","Closing 20\u002F11\u002F2026",{"@type":56,"@id":57,"id":4,"name":58,"slug":59},"JobCompany","\u002Fapi\u002F.well-known\u002Fgenid\u002Febbfcb52c17f3b4d47b2","Not Disclosed","not_disclosed",[61,65,68,71],{"@type":62,"@id":63,"label":64},"JobTag","\u002Fapi\u002F.well-known\u002Fgenid\u002Faded8078715e2da3cbd3","Admin Coordinator",{"@type":62,"@id":66,"label":67},"\u002Fapi\u002F.well-known\u002Fgenid\u002Faf91e77906f7211d52e4","Operations Coordinator",{"@type":62,"@id":69,"label":70},"\u002Fapi\u002F.well-known\u002Fgenid\u002F54d2dc17b5c2d01d570b","Office Administrator",{"@type":62,"@id":72,"label":73},"\u002Fapi\u002F.well-known\u002Fgenid\u002F683604e9a3008a717223","Supervisor Role","\u003Cp>\u003Cb>Location:\u003C\u002Fb> Bel Ombre, Mauritius\u003Cbr>\n\u003Cb>Employment\nType:\u003C\u002Fb>\nFull-Time\u003Cbr>\n\u003Cb>Salary:\u003C\u002Fb> Negotiable, based on\nexperience, qualifications and skill set\u003Cbr>\n\u003Cb>Reporting\nTo:\u003C\u002Fb>\nGeneral Manager\u003C\u002Fp>\u003Cp>\u003Cb>POSITION OVERVIEW\u003C\u002Fb>\u003C\u002Fp>\u003Cp>We are seeking a highly\norganized, responsible and experienced \u003Cb>Administrative & Operations\nCoordinator\u003C\u002Fb> to join our team based in Bel Ombre, Mauritius.\u003C\u002Fp>\u003Cp>The successful candidate\nwill be responsible for coordinating stock procurement and distribution,\noverseeing administrative matters relating to foreign employees and their\naccommodation, maintaining employee and HR records, assisting with payroll\nadministration, managing general office documentation and providing direct\nadministrative and operational support to the General Manager and Operations\nManager.\u003C\u002Fp>\u003Cp>This is a hands-on\nposition requiring a proactive, dependable and detail-oriented individual who\ncan work independently, demonstrate initiative, solve problems efficiently and\nconsistently meet deadlines.\u003C\u002Fp>\u003Cp>The successful candidate\nmust be capable of managing multiple responsibilities while maintaining high\nstandards of accuracy, confidentiality, organisation and accountability.\u003C\u002Fp>\u003Cp>\u003Cb>KEY RESPONSIBILITIES\u003C\u002Fb>\u003C\u002Fp>\u003Cp>\u003Cb>1. Stock Management, Procurement & Inventory Control\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Prepare and manage monthly stock requirements for foreign\n     employees’ hostels.\u003C\u002Fli>\n \u003Cli>Break down monthly stock orders into weekly pallet allocations for\n     scheduled deliveries.\u003C\u002Fli>\n \u003Cli>Raise purchase orders and coordinate procurement activities with\n     suppliers.\u003C\u002Fli>\n \u003Cli>Obtain supplier quotations, compare pricing and confirm product\n     availability.\u003C\u002Fli>\n \u003Cli>Liaise with suppliers regarding orders, delivery schedules,\n     outstanding items and discrepancies.\u003C\u002Fli>\n \u003Cli>Monitor stock levels and consumption to ensure adequate supplies\n     are maintained.\u003C\u002Fli>\n \u003Cli>Conduct and assist with monthly physical stock counts and inventory\n     reconciliations.\u003C\u002Fli>\n \u003Cli>Investigate and report stock discrepancies, shortages or\n     irregularities.\u003C\u002Fli>\n \u003Cli>Maintain accurate purchasing, stock movement, delivery and\n     inventory records.\u003C\u002Fli>\n \u003Cli>Ensure that office supplies and other operational materials are\n     ordered and available when required.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>2. Hostel Inspections & Foreign Employee Support\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Conduct regular inspections of employee hostels and accommodation\n     facilities.\u003C\u002Fli>\n \u003Cli>Monitor general housekeeping, cleanliness, maintenance and living\n     conditions.\u003C\u002Fli>\n \u003Cli>Identify accommodation-related issues and coordinate the necessary\n     corrective action.\u003C\u002Fli>\n \u003Cli>Attend to foreign employees’ queries, complaints and operational\n     concerns.\u003C\u002Fli>\n \u003Cli>Investigate matters raised by employees and assist in resolving\n     issues promptly and professionally.\u003C\u002Fli>\n \u003Cli>Escalate unresolved or serious matters to the General Manager.\u003C\u002Fli>\n \u003Cli>Prepare inspection reports and maintain records of outstanding\n     matters and corrective actions.\u003C\u002Fli>\n \u003Cli>Follow up to ensure that reported problems are satisfactorily\n     resolved.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>3. Foreign Employee Administration & Documentation\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Prepare, process and coordinate administrative documentation\n     relating to foreign employees.\u003C\u002Fli>\n \u003Cli>Assist with the preparation of work-related documentation and\n     supporting records.\u003C\u002Fli>\n \u003Cli>Facilitate employee bank account applications and coordinate\n     required documentation.\u003C\u002Fli>\n \u003Cli>Maintain accurate, confidential and up-to-date employee\n     administrative files.\u003C\u002Fli>\n \u003Cli>Assist with onboarding arrangements for newly recruited employees.\u003C\u002Fli>\n \u003Cli>Coordinate the collection and submission of required employee\n     information.\u003C\u002Fli>\n \u003Cli>Liaise with relevant authorities, financial institutions and\n     service providers as required.\u003C\u002Fli>\n \u003Cli>Monitor administrative deadlines and ensure the timely completion\n     of documentation.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>4. Human Resources & Employee Administration\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Maintain complete and properly organized employee personnel files.\u003C\u002Fli>\n \u003Cli>Maintain and update employee attendance records, timesheets,\n     absence records and leave registers.\u003C\u002Fli>\n \u003Cli>Assist in coordinating staff schedules, attendance and leave\n     applications.\u003C\u002Fli>\n \u003Cli>Monitor attendance irregularities and report absenteeism or\n     recurring punctuality issues to management.\u003C\u002Fli>\n \u003Cli>Assist in preparing employment letters, warning letters, absence\n     notices and other employee-related correspondence.\u003C\u002Fli>\n \u003Cli>Assist with employee onboarding, including administrative\n     arrangements for new recruits.\u003C\u002Fli>\n \u003Cli>Attend to employee queries and complaints and ensure relevant\n     matters are reported to management.\u003C\u002Fli>\n \u003Cli>Maintain accurate records of employee-related correspondence and\n     disciplinary documentation.\u003C\u002Fli>\n \u003Cli>Assist management in ensuring employee records are properly\n     maintained and readily available when required.\u003C\u002Fli>\n \u003Cli>Maintain strict confidentiality regarding employee information and\n     employment matters.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>5. Payroll Administration & Support\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Assist with the preparation and processing of monthly payroll\n     information.\u003C\u002Fli>\n \u003Cli>Compile and verify employee attendance, working hours, overtime,\n     leave and absence information.\u003C\u002Fli>\n \u003Cli>Ensure supporting payroll documentation is accurately maintained.\u003C\u002Fli>\n \u003Cli>Identify and report discrepancies in payroll information before\n     submission.\u003C\u002Fli>\n \u003Cli>Coordinate with the person or department responsible for payroll\n     processing.\u003C\u002Fli>\n \u003Cli>Maintain confidential payroll-related records and supporting\n     documentation.\u003C\u002Fli>\n \u003Cli>Ensure payroll information is submitted accurately and within\n     required deadlines.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>6. Petty Cash, Invoice Filing & Administrative Record-Keeping\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Maintain accurate records of petty cash transactions.\u003C\u002Fli>\n \u003Cli>Record petty cash expenditure and ensure that all transactions are\n     supported by appropriate receipts.\u003C\u002Fli>\n \u003Cli>Assist with petty cash reconciliations and report discrepancies to\n     management.\u003C\u002Fli>\n \u003Cli>Ensure the proper filing and organization of supplier invoices,\n     petty cash receipts, delivery notes, purchase orders and other financial\n     documentation.\u003C\u002Fli>\n \u003Cli>Assist with administrative data capturing and the maintenance of\n     accurate records.\u003C\u002Fli>\n \u003Cli>Organize and maintain physical and electronic filing systems.\u003C\u002Fli>\n \u003Cli>Ensure documents are correctly classified, filed and readily\n     accessible.\u003C\u002Fli>\n \u003Cli>Provide supporting documentation to management or the accounts\n     department when required.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>7. General Administration & Management Support\u003C\u002Fb>\u003C\u002Fp>\u003Cul>\n \u003Cli>Provide comprehensive administrative assistance to the General\n     Manager and Operations Manager.\u003C\u002Fli>\n \u003Cli>Carry out daily administrative duties, including data capturing,\n     filing, record management and correspondence.\u003C\u002Fli>\n \u003Cli>Prepare spreadsheets, reports, schedules and operational summaries\n     using Microsoft Excel and Word.\u003C\u002Fli>\n \u003Cli>Assist with coordinating operational activities and following up on\n     outstanding instructions.\u003C\u002Fli>\n \u003Cli>Maintain accurate and organized administrative records across\n     assigned responsibilities.\u003C\u002Fli>\n \u003Cli>Monitor deadlines and ensure that required tasks are completed\n     within agreed timeframes.\u003C\u002Fli>\n \u003Cli>Identify operational inefficiencies and recommend practical\n     improvements.\u003C\u002Fli>\n \u003Cli>Communicate effectively with management, suppliers, employees and\n     relevant service providers.\u003C\u002Fli>\n \u003Cli>Undertake additional reasonable administrative and operational\n     duties as required by management.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>8. Reporting & Accountability to Management\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The successful candidate\nwill report directly to the General Manager and will be expected to demonstrate\nfull accountability for assigned responsibilities.\u003C\u002Fp>\u003Cp>Duties will include:\u003C\u002Fp>\u003Cul>\n \u003Cli>Preparing and presenting accurate operational and administrative\n     reports.\u003C\u002Fli>\n \u003Cli>Providing regular updates on stock orders, inventory, hostel\n     inspections and employee matters.\u003C\u002Fli>\n \u003Cli>Reporting outstanding tasks, operational concerns and matters\n     requiring management intervention.\u003C\u002Fli>\n \u003Cli>Presenting completed work and supporting documentation directly to\n     the General Manager.\u003C\u002Fli>\n \u003Cli>Ensuring that management instructions are properly recorded,\n     followed up and completed.\u003C\u002Fli>\n \u003Cli>Proactively identifying problems and presenting practical solutions\n     rather than allowing unresolved matters to accumulate.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>The position requires a\ncandidate who takes ownership of their work and can be relied upon to complete\nassignments accurately, efficiently and without constant supervision.\u003C\u002Fb>\u003C\u002Fp>\u003Cp>\u003Cb>MINIMUM REQUIREMENTS & QUALIFICATIONS\u003C\u002Fb>\u003C\u002Fp>\u003Cp>Applicants must meet the\nfollowing requirements:\u003C\u002Fp>\u003Cul>\n \u003Cli>\u003Cb>Minimum of 5 years’ proven clerical, administrative or office\n     management experience.\u003C\u002Fb>\u003C\u002Fli>\n \u003Cli>\u003Cb>A valid driving licence is essential.\u003C\u002Fb>\u003C\u002Fli>\n \u003Cli>Proficiency in Microsoft Excel and Microsoft Word is essential.\u003C\u002Fli>\n \u003Cli>Strong numerical, organizational and administrative skills.\u003C\u002Fli>\n \u003Cli>Excellent attention to detail and accuracy.\u003C\u002Fli>\n \u003Cli>Good written and verbal communication skills.\u003C\u002Fli>\n \u003Cli>Strong problem-solving abilities and the confidence to exercise\n     initiative.\u003C\u002Fli>\n \u003Cli>Ability to prioritize tasks and manage several responsibilities\n     simultaneously.\u003C\u002Fli>\n \u003Cli>Ability to work independently with minimal supervision.\u003C\u002Fli>\n \u003Cli>Experience maintaining employee and HR administrative records.\u003C\u002Fli>\n \u003Cli>A good understanding of purchasing, stock control and inventory\n     procedures would be advantageous.\u003C\u002Fli>\n \u003Cli>Previous experience assisting with payroll administration would be\n     advantageous.\u003C\u002Fli>\n \u003Cli>Ability to handle confidential employee and company information\n     professionally.\u003C\u002Fli>\n \u003Cli>Willingness to learn the company’s CRM and internal administrative\n     systems. Appropriate training will be provided.\u003C\u002Fli>\n\u003C\u002Ful>\u003Cp>\u003Cb>WORK ETHIC & PROFESSIONAL EXPECTATIONS\u003C\u002Fb>\u003C\u002Fp>\u003Cp>We are looking for a\ncommitted, dependable and conscientious individual who demonstrates a strong\nsense of responsibility and takes pride in delivering accurate, high-quality\nwork.\u003C\u002Fp>\u003Cp>The following\nexpectations are fundamental to the position:\u003C\u002Fp>\u003Cp>\u003Cb>Attendance &\nPunctuality\u003C\u002Fb>\u003C\u002Fp>\u003Cp>Excellent attendance and\npunctuality are essential. Habitual lateness, unjustified absenteeism and\nunreliable attendance will not be tolerated.\u003C\u002Fp>\u003Cp>\u003Cb>Accountability &\nResponsibility\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The successful candidate\nmust take responsibility for assigned duties, follow instructions accurately\nand ensure that tasks are completed without unnecessary delays.\u003C\u002Fp>\u003Cp>\u003Cb>Flexibility &\nCommitment\u003C\u002Fb>\u003C\u002Fp>\u003Cp>Candidates must be\nwilling to work additional hours when reasonably required by operational\ndemands, subject to applicable employment legislation and appropriate overtime\narrangements.\u003C\u002Fp>\u003Cp>\u003Cb>Initiative &\nProblem-Solving\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The ability to identify\nproblems, recommend solutions and take appropriate action is essential.\nManagement expects proactive communication and timely escalation of important\nissues.\u003C\u002Fp>\u003Cp>\u003Cb>Professionalism &\nConfidentiality\u003C\u002Fb>\u003C\u002Fp>\u003Cp>A professional,\nrespectful and confidential approach is required when dealing with management,\nemployees, suppliers and external service providers.\u003C\u002Fp>\u003Cp>\u003Cb>Accuracy &\nOrganization\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The successful candidate\nmust demonstrate a disciplined approach to record-keeping, reporting,\nadministration and meeting deadlines.\u003C\u002Fp>\u003Cp>\u003Cb>WORK LOCATION & TRAVELLING REQUIREMENTS\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The position is based at\nour offices in \u003Cb>Bel Ombre, Mauritius\u003C\u002Fb>.\u003C\u002Fp>\u003Cp>Due to the operational\nnature of the role, including hostel inspections and coordination with\nemployees and suppliers, reliability, punctuality and availability during\nworking hours are essential.\u003C\u002Fp>\u003Cp>Preference will be given\nto suitably qualified candidates residing in Bel Ombre or surrounding areas.\u003C\u002Fp>\u003Cp>Applicants should\ncarefully consider their daily travelling distance before applying.\u003C\u002Fp>\u003Cp>\u003Cb>Candidates facing\nexcessively long or impractical daily commutes are discouraged from applying\u003C\u002Fb>, as consistent\nattendance and punctuality are important requirements of the position.\u003C\u002Fp>\u003Cp>\u003Cb>REMUNERATION & SALARY EXPECTATIONS\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The remuneration package\nis negotiable and will be determined according to the successful candidate’s\nexperience, qualifications, demonstrated abilities and overall suitability for\nthe position.\u003C\u002Fp>\u003Cp>\u003Cb>All applicants are\nrequired to disclose their expected monthly salary and proposed remuneration\nstructure when submitting their application.\u003C\u002Fb>\u003C\u002Fp>\u003Cp>This information will\nassist management in understanding each candidate’s remuneration expectations\nand their assessment of the value, experience and skills they would bring to\nthe company.\u003C\u002Fp>\u003Cp>\u003Cb>The salary expectations\ndisclosed by an applicant will not determine, guarantee or prejudice any\neventual offer of employment.\u003C\u002Fb>\u003C\u002Fp>\u003Cp>The final remuneration\npackage will be independently assessed and negotiated based on the candidate’s\nexperience, demonstrated capabilities, responsibilities and the company’s\nrequirements.\u003C\u002Fp>\u003Cp>\u003Cb>Candidates shortlisted\nfor an interview will be requested to provide documentary proof of their\ncurrent or most recent earnings, where lawfully permissible\u003C\u002Fb>, such as salary slips\nor other appropriate evidence of remuneration.\u003C\u002Fp>\u003Cp>All salary-related\ninformation will be treated with appropriate confidentiality.\u003C\u002Fp>\u003Cp>\u003Cb>HOW TO APPLY\u003C\u002Fb>\u003C\u002Fp>\u003Cp>Interested applicants\nshould submit the following:\u003C\u002Fp>\u003Col>\n \u003Cli>\u003Cb>An updated CV\u003C\u002Fb>\n     detailing previous employment, relevant experience and responsibilities.\u003C\u002Fli>\n \u003Cli>\u003Cb>Current residential area\u003C\u002Fb>, allowing management to assess commuting practicality.\u003C\u002Fli>\n \u003Cli>\u003Cb>Expected monthly salary and proposed remuneration\n     structure.\u003C\u002Fb>\u003C\u002Fli>\n \u003Cli>\u003Cb>Contactable employment references\u003C\u002Fb> from previous employers.\u003C\u002Fli>\n \u003Cli>Confirmation that the applicant holds a \u003Cb>valid\n     driving licence\u003C\u002Fb>.\u003C\u002Fli>\n\u003C\u002Fol>\u003Cp>Shortlisted candidates\nmay be required to attend an interview and provide supporting documentation\nregarding their previous employment, experience and remuneration.\u003C\u002Fp>\u003Cp>\u003Cb>Only applicants who meet\nthe minimum experience requirements, possess a valid driving licence and are\ngenuinely committed to a full-time position should apply.\u003C\u002Fb>\u003C\u002Fp>\u003Cp>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\u003C\u002Fp>\u003Cp>We are seeking a\nreliable, competent and motivated individual who is prepared to take ownership\nof their responsibilities and become a valued member of our operational\nmanagement support team.\u003C\u002Fp>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":76},"\u003Cg fill=\"none\" stroke=\"currentColor\" stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"2\">\u003Cpath d=\"M20 10c0 4.993-5.539 10.193-7.399 11.799a1 1 0 0 1-1.202 0C9.539 20.193 4 14.993 4 10a8 8 0 0 1 16 0\"\u002F>\u003Ccircle cx=\"12\" cy=\"10\" 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