Vehicle Stock, Parts & Workshop Officer

Role Purpose 

The Vehicle Stock, Parts & Workshop Officer will be responsible for the accounting and control of vehicle floorplan/stock financing, parts inventory valuation, and workshop job costing, as well as recovery of OEM warranty claims. This is a newly created role supporting the Finance Manager and Assistant Finance Manager in strengthening financial control over the Group's core operational assets. 

Key Responsibilities 

• Maintain accurate accounting for vehicle stock under floorplan/stock financing arrangements, including interest and facility tracking 

• Perform regular reconciliations between physical vehicle stock, dealer management system records and general ledger 

• Value and account for spare parts inventory, including periodic reviews for slow-moving and obsolete stock 

• Review and cost workshop job cards, ensuring accurate allocation of parts, labour and overheads 

• Prepare and submit OEM warranty claims, tracking recovery and following up on outstanding claims 

• Analyse gross margins on vehicle sales, parts sales and workshop labour, highlighting variances 

• Support month-end close with stock valuation journals and accruals 

• Liaise with sales, workshop and parts departments to ensure accurate and timely stock data 

Requirements & Qualifications 

• Minimum ACCA Level 2 or a Diploma in Accounting & Finance 

• Minimum 2 years' relevant experience, ideally in vehicle dealership, automotive or dealership floorplan accounting 

• Experience with dealer management systems (DMS) and inventory/stock accounting 

• Sound understanding of floorplan/stock financing arrangements 

• Strong Excel skills; experience with ERP/accounting systems 

Skills & Attributes 

• Strong analytical skills with a keen eye for detail 

• Ability to work cross-functionally with sales, workshop and parts teams 

• Good understanding of cost accounting principles 

• Proactive in identifying and resolving stock or costing discrepancies 

• Able to work to month-end deadlines under pressure