Cash Flow, Procurement and Payables Officer

Role Purpose 

The Cash Flow, Procurement & Payables Officer will be responsible for daily cash positioning, bank and intercompany reconciliations, monitoring of FX exposure, and tracking of floorplan facility utilisation, together with end-to-end management of the procurement and payables cycle for vehicles, parts and workshop consumables. This newly created role is central to strengthening cash visibility, supplier management and payment control across the Group. 

Key Responsibilities 

Cash Flow & Reconciliation 

• Prepare daily cash position reports across all Group bank accounts 

• Perform timely and accurate bank reconciliations for all operating accounts 

• Reconcile intercompany balances across Group entities and resolve differences promptly 

• Monitor foreign currency exposure arising from vehicle imports and other USD/foreign currency transactions 

• Track utilisation, drawdowns and repayments under floorplan and other financing facilities 

• Assist in short and medium-term cash flow forecasting 

• Flag unusual transactions or cash flow risks on a timely basis 

• Maintain organised reconciliation working papers to support audit requirements 

Procurement & Payables 

• Manage end-to-end procurement of spare parts, workshop and company supplies in line with company policy 

• Issue purchase orders and ensure proper authorisation before commitment of expenditure 

• Identify, evaluate and onboard new suppliers, ensuring due diligence and compliance documentation is complete 

• Negotiate pricing, credit terms and service levels with all suppliers, whether local or international 

• Plan and execute supplier payment runs in line with agreed credit terms 

• Perform regular supplier statement reconciliations and resolve discrepancies promptly 

• Maintain an up-to-date supplier database and procurement records for audit purposes 

• Monitor purchase price variances and flag unusual trends to the Finance Manager 

Requirements & Qualifications 

• Minimum ACCA Level 2 or a Diploma in Accounting & Finance 

• Minimum 2 years' experience across treasury/cash management, reconciliation, and/or procurement/payables, ideally with exposure to multi-currency transactions 

• Prior banking or automobile/import sector experience an advantage 

• Working knowledge of accounting/ERP systems 

• Strong Excel skills 

Skills & Attributes 

• High level of accuracy and attention to detail 

• Strong analytical and problem-solving skills 

• Strong negotiation and supplier relationship management skills 

• Ability to work independently and manage multiple cycles simultaneously to daily/weekly/monthly deadlines 

• Good communication skills for liaising with banks, suppliers and internal stakeholders 

• Discretion and integrity in handling sensitive financial information and company funds