Accounts Clerk (AP/AR)

Hiring an Accounts Officer to manage receivables, payables, reconciliations, payments, and accurate financial records.

Position Overview

Our client is looking for an Accounts Officer within the Finance function. The successful candidate will work closely with different departments, with a primary focus on Accounts Receivable and Accounts Payable.

The role involves ensuring the accurate and timely processing of customer and supplier transactions, maintaining accurate financial records, and supporting the wider Finance function.

Key Responsibilities
Accounts Receivable

• Prepare and issue customer invoices and credit notes
• Allocate customer payments and maintain accurate receivables records
• Reconcile customer accounts and investigate discrepancies
• Prepare biweekly receivables reports and follow up on outstanding and overdue invoices
• Respond to customer queries relating to invoices, statements, and payments
• Prepare regular aged receivables reports and highlight potential collection issues

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Allocate supplier payments and maintain accurate payables records
• Obtain appropriate approvals before processing payments
• Prepare supplier payment runs and assist with payment processing
• Reconcile supplier statements and resolve discrepancies
• Maintain accurate supplier account records
• Respond to supplier queries regarding invoices and payments

Additional Responsibilities

• Undertake other tasks associated with the responsibilities listed above
• Carry out additional duties that may be assigned from time to time

Skills & Abilities

• Fluent English; additional languages considered an asset
• Strong team player with the ability to work effectively in a fast-paced and pressured environment while maintaining accuracy and quality
• Excellent communication skills, with the ability to work efficiently with internal departments and external counterparts
• Ability to build effective relationships within the immediate team and wider business
• Strong attention to detail and ability to assess potential legal and compliance risks
• High level of honesty, integrity, and trustworthiness

Experience & Knowledge

• Minimum 2 years of experience in an accounts or finance role, preferably with exposure to both Accounts Receivable and Accounts Payable
• Good understanding of basic accounting principles
• Strong knowledge of Accounts Receivable and Accounts Payable
• Proficiency in Microsoft Excel and accounting software, preferably Sage 300

Personal Attributes

• Confident and self-sufficient
• Self-starter with the ability to work with minimal supervision
• Demonstrable understanding of parameters of authority
• Clear and effective written and verbal communication skills
• Flexible and comfortable managing a broad variety of duties that may change at short notice
• Genuine interest in legal, compliance, and finance matters
• Ability to navigate ambiguity and provide clear guidance to others
• Strong values combined with a readiness to challenge convention
• Proactive and emotionally intelligent, with strong people skills and a keen eye for detail
• Ability to balance business priorities with compliance imperatives while acting independently and without influence from others