Accounts Officer

The Accounts Officer will be responsible for supporting the day-to-day accounting and financial activities of the Company. The position will ensure that financial transactions are accurately recorded, reconciliations are completed, payments and invoices are properly processed, and accounting records are maintained in a timely and organised manner.

Duties and Responsibilities:

• Record and maintain accurate accounting transactions in the accounting system.
• Prepare and process invoices, receipts, payments, journals and other accounting entries.
• Maintain accurate and up-to-date accounting records.
• Ensure all financial transactions are supported by the required documentation.
• Assist with maintaining the general ledger.
• Identify and report any discrepancies or irregularities.
• Receive, verify and process supplier invoices.
• Check invoices against supporting documents and approvals.
• Prepare payment schedules and payment requests.
• Monitor outstanding supplier balances.
• Reconcile supplier statements and resolve discrepancies.
• Maintain proper records of supplier invoices and payments.
• Prepare and issue customer invoices and credit notes where applicable.
• Record and allocate customer payments.
• Monitor outstanding customer balances.
• Follow up on overdue payments.
• Prepare customer statements.
• Reconcile customer accounts and investigate discrepancies.
• Bank and Account Reconciliations
• Prepare regular bank reconciliations.
• Perform supplier, customer and other account reconciliations.
• Investigate and resolve reconciliation differences.
• Ensure outstanding reconciliation items are properly followed up.
• Payments and Cash Management
• Prepare payments to suppliers and service providers for approval.
• Verify payment details and supporting documents.
• Maintain proper records of payments made.
• Assist with monitoring bank and cash balances.
• Ensure all payment procedures and internal controls are followed.
• Assist with payroll-related accounting activities when required.
• Assist with PAYE and other applicable statutory payments and returns.
• Maintain proper records of statutory payments and supporting documents.
• Assist in preparing monthly financial reports and management accounts.
• Prepare accounting schedules and supporting documentation.
• Provide information and documents required for internal and external audits.
• Ensure accounting records are properly maintained and filed.
• Liaise with suppliers, customers, banks and other relevant parties regarding accounting matters.
• Assist in improving accounting procedures and processes.
• Provide support to the Finance Department as required.
• Perform any other reasonable duties assigned by Management.