HR Coordinator

Responsibilities:

• Maintain records of employee data on HRIS and physical files
• Assist in the recruitment and onboarding process (posting job adverts, sourcing candidates, performing background checks)
• Schedule meetings, interviews and HR events
• Verification and follow up on employee benefits like medical insurance and pension
• Assist in the proper management of uniforms (ordering and delivering)
• Follow up on leaves management (sick leave, annual leave, vacation leave among others)
• Assist in the performance appraisal process and issuance of KPI
• Coordinate training sessions, team building and seminars
• Assist in tracking probationary period of new joiners
• Assist in organising welfare activities such as employee of the month, birthday of the month, EOY among others.
• Assist in the update of job description as and when required.
• Assist in the recruitment of expatriates
• Attend employee grievances as and when required
• Assist in disciplinary issues such as drafting of warning letters and disciplinary committee
• Perform grooming checks
• Assist in the drafting of new SOPs
• Ensure that new hire attend the induction and same is recorded
• Ensure proper filing of documents
• Assist in the TNA process and to submit documents for the G1 and G3 application on the HRDC platform
• Keep a database for all training conducted with all details.
• Assist the HR Operations Executive in the preparation of the HR budget
• Assist in the payroll process by liaising with all HODs to receive the overtime sheet as per deadline
• Assist in the implementation of safety and health initiatives
• Ensure confidentiality when dealing with sensitive manners
• Comply with the HR policies

Education and Qualifications:

• Degree in Human Resources Management or Management with specialization in HR.

Relevant Experiences

• At least 3 years’ experience in a similar position

Skills and Competencies

• Self-driven
• Positive outlook on life
• Assertive nature
• Logical thinker
• High levels of initiative
• Reliable, trustworthy, and supportive team member
• Good knowledge of labor legislations
• Ability to handle employee relations
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to details
• Working understanding of human resources principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high- paced and at times challenging environment
• Proficient with Microsoft Office suite or related software