Bar Service Admin Support

Key Responsibilities: 

•Respond to client and event-related bar service quote requests within the required turnaround time.

•Prepare and amend quotations, ensuring all service requirements, setup times, ingredients and cocktail requirements are accurately captured.

•Coordinate confirmed quotations with the Accounts Receivable team for invoicing.

•Share invoices with clients, follow up on payments and maintain accurate payment records.

•Prepare delivery notes and coordinate required documentation with the Delivery team.

•Coordinate POSM requests and confirm delivery and collection schedules with relevant teams.

•Process purchase requisitions (PRs) and purchase orders (POs) for bar service suppliers and follow through until completion.

•Reconcile credit card receipts, supplier payments and petty cash against bar service events.

•Maintain accurate event masterfiles, including expenses, payments and reconciliation records.

•Prepare monthly credit card recaps for the Accounts team.

•Compile internal and external bar service staff hours and coordinate the required documentation for payment processing.

•Support payroll administration for internal bar service staff by ensuring accurate information is shared with HR.

•Maintain complete and up-to-date records of invoices, purchase documents, payments and other bar service documentation.

•Ensure all bar service requests are properly logged and tracked.

•Respond to internal and external administrative queries within the required turnaround time.

Education/Competence:

•Diploma or certificate in Business Administration, Office Management, Accounting or a related field.

•Previous experience in administration, invoicing, billing or accounts support.

•Experience in hospitality, F&B or events administration will be an advantage.

•Strong numerical and analytical skills with excellent attention to detail.

•Excellent organisational and time management skills.

•Good written and verbal communication skills.

•Proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.

•Comfortable working with online platforms, forms and administrative systems.

•Ability to manage multiple requests, prioritise tasks and meet deadlines.

•Ability to work independently while collaborating effectively with different departments.

•A proactive, solution-oriented approach with a strong sense of accountability.

Why Join Us ?

This is an opportunity to become part of a dynamic Events environment while playing a key role in ensuring the smooth and accurate administration of our bar service operations.If you are organised, detail-oriented and enjoy working with numbers, documentation and multiple stakeholders, we would love to hear from you.

"Terra Group is an equal opportunity employer, committed to diversity and inclusion for all individuals."