Data Entry Assistant

Overview of the Role:

The Data Entry Assistant must provide dedicated data entry and data cleaning support to the Procurement department on two specific workstreams: cleaning the existing product list in WinHMS, and supporting data input during the implementation of the new ERP.

-This is a 3-month contract position.

Main Responsibilities:

1. Data Cleaning – Winhms                 
   • Perform data cleaning of the existing product list in WinHMS: clean duplicates, inconsistencies and missing fields, and standardize entries according to the format and rules defined by Supervisor.                                                        
   • Flag any data anomalies, gaps or inconsistencies encountered during cleaning to the Procurement Analyst for review and decision.                                                    
2. Data Entry – New ERP Implementation                    
   • Execute data entry tasks during the new ERP implementation, including the input and migration of product and supplier master data, following templates and validation rules provided by the Procurement team.                                                 
   • Flag any data anomalies, gaps or inconsistencies encountered during migration to the Procurement Analyst for review and decision.                                    
   • Produce simple progress trackers (e.g. records cleaned, records migrated, exceptions pending) to support the Head of Procurement & Procurement & Supply Chain Manager in monitoring the workstream.                                              
   • Carry out any related administrative or data entry tasks assigned by Superior in support of the ERP transition.                                               
3. Sustainability & Compliance            
   • Comply with all the sustainability commitments and practices implemented within business units.
   • Notify the Sustainable Development Department of any matters that may pose any impact to the environment and society.    

Candidate's Profile:             

• HSC / School Certificate or equivalent (essential).
• A certificate or diploma in administration, office management or a related field would be an advantage.                 
• Previous experience in a data entry, clerical or administrative role.
• Good working knowledge of Microsoft Excel (data entry, sorting, filtering, basic formulas).
• Strong attention to detail and accuracy
• Good written communication in English & French, both written and spoken