Reports to

HR Manager / Managing Director

Key Responsibilities

The responsibilities listed below are not exhaustive and may be amended according to the needs of the business.

1. HR Administration

• Ensure that all employee and personnel records are accurately updated and maintained.
• Prepare employment-related letters, memos and contracts of employment.
• Prepare and issue disciplinary letters, where applicable, in accordance with Company procedures.
• Follow up on probation reviews and ensure confirmation letters are issued in a timely manner.
• Maintain proper and confidential HR documentation and records.
• Provide administrative support for day-to-day HR activities.

2. Payroll Administration

• Carry out and process monthly payroll using EasySoft payroll software, ensuring accurate and timely processing in compliance with prevailing labour legislation and statutory requirements.
• Compile, verify and input all relevant payroll data, including overtime, meal allowances, salary increases, joiners, leavers and other payroll-related adjustments.
• Follow up on timesheets from various teams and ensure that they are complete, accurate and submitted within the required payroll deadlines.
• Verify attendance, leave, overtime and other payroll-related information prior to payroll processing.
• Process and manage employee leave applications and leave balances through EasySoft.
• Issue monthly payslips to employees.
• Maintain accurate payroll records and payroll reports.
• Prepare and submit monthly statutory returns within the required deadlines.
• Compile monthly HR reports, including absences, employee turnover, new recruits and other HR-related statistics.

3. Recruitment

• Maintain and regularly update the candidate pipeline and recruitment tracker.
• Prepare, review and amend job descriptions as and when required.
• Coordinate and schedule interviews with candidates and relevant management personnel.
• Assist in the recruitment and selection process, including candidate screening and follow-up.
• Coordinate the onboarding and documentation process for new employees.
• Assist with expatriate management, including Occupational Permit and Work Permit applications and related documentation.

4. General HR Support

• Provide support and assistance to employees and Management on Human Resources-related matters.
• Maintain confidentiality and ensure the proper handling of sensitive employee and HR information.
• Perform general HR administration and reporting to support the smooth running of business operations, legislative compliance and effective management decision-making.
• Assist with HR projects, audits and other initiatives as required.
• Perform any other duties and responsibilities as may reasonably be assigned by Management.