The Assistant Company Secretary supports the Company Secretary in the effective administration of the Bank’s corporate governance and company secretarial functions. The role assists in ensuring compliance with statutory, legal and regulatory requirements, supports the smooth functioning of the Board and its Committees, and contributes to the timely and accurate preparation, maintenance and management of corporate records and governance documentation.

KEY RESPONSIBILITIES:

• Assist the Company Secretary in providing support on corporate governance, statutory and regulatory matters.
• Support the preparation and servicing of Board and Board Committee meetings, including agendas, meeting packs, minutes and resolutions.
• Assist with the servicing of Annual General Meetings and other shareholder meetings.
• Maintain statutory registers, corporate records, Board records and company secretarial documentation.
• Assist with statutory and regulatory filings and monitor relevant deadlines.
• Monitor developments in legislation, regulations and corporate governance requirements relevant to MauBank.
• Assist in maintaining and updating governance policies, procedures and Board Committee terms of reference.
• Support the preparation of corporate governance reports and disclosures.
• Follow up on decisions and action points arising from Board and Committee meetings.
• Respond to company secretarial queries and provide support to internal departments and Senior Management.
• Assist in liaising with regulatory authorities, auditors, legal advisers and other external stakeholders.
• Support company secretarial, governance and regulatory projects assigned by the Company Secretary or Management.
• Ensure the accurate, secure and confidential maintenance of corporate and Board documentation.

PREREQUISITES:

• Degree in Law, Corporate Governance, Business Administration, Accounting or an equivalent relevant qualification.
• Professional qualification or progress towards ICSA/Chartered Governance, ACCA, Barrister-at-Law or an equivalent qualification will be an advantage.
• At least 2–3 years’ relevant experience in company secretarial, corporate governance, legal, compliance or a related function, preferably within banking, financial services or a large corporate organisation.
• Good knowledge of company law, corporate governance principles and regulatory requirements.
• Experience in supporting Board and Committee meetings, preparation of minutes, resolutions and corporate documentation will be an advantage.
• Knowledge of banking legislation and regulations would be an advantage.

SKILLS:

• Strong knowledge of corporate governance and company secretarial practices.
• Excellent written, verbal and interpersonal communication skills.
• Strong attention to detail, accuracy and organisational skills.
• Ability to manage multiple priorities and meet deadlines.
• Good analytical and problem-solving skills.
• Ability to understand complex matters and communicate them clearly and concisely.
• High level of integrity, discretion and confidentiality.
• Ability to work independently and escalate matters appropriately.
• Strong stakeholder management and relationship-building skills.
• Proficiency in Microsoft Office and relevant corporate documentation systems.
• Ability to work effectively under pressure in a fast-paced and highly regulated banking environment.