Company: Novaterra

Position: Accounts Payable Clerk (Novaterra)

 

Job Profile

The Accounts Payable (AP) Clerk will assist in the handling and processing of transactions for entities falling under the responsibility of Novaterra. The AP clerk will perform clerical, accounting and bookkeeping support functions in the company. 

 

Responsibilities:

 Accounting processing, reporting, and supporting responsibilities:

• Ensure preparation of Purchase Orders (P.O.s) are prepared accurately and in a timely manner.

• Verify that all Purchase Orders contain the required information (e.g., BRN, VAT number of the supplier/service provider, appropriate approvals, and supporting documentation) and validate the relevant cost centres, cost codes, and General Ledger accounts.

• Follow up and resolve any missing or incomplete information relating to Purchase Orders.

• Create and maintain supplier accounts in the accounting system upon receipt and verification of the required KYC documents.

• Ensure supplier invoices are matched with approved Purchase orders before processing payment.

• Capture supplier invoices, credit notes, debit notes, and petty cash transactions accurately and on a timely basis in the accounting system.

• Maintain and manage the petty cash float, ensuring that all transactions are properly authorised, supported, and reconciled.

• Verify supplier invoices for accuracy, completeness, VAT compliance, and appropriate authorisation prior to processing.

• Prepare and process supplier payments through the approved payment methods while ensuring compliance with the Company's internal control procedures and delegated authority limits.

• Monitor supplier payment due dates to ensure timely settlement and maintain good supplier relationships.

• Perform supplier statement reconciliations on a regular basis and investigate and resolve any discrepancies promptly.

• Liaise with suppliers and internal departments to resolve invoices, payments, and account-related queries.

• Assist in the preparation of monthly TDS returns, VAT returns and any other statutory returns as may be required by the Accountants.

• Maintain complete and accurate accounting records and ensure that supporting documents are properly retained for audit purposes.

• Attend queries of auditors and provide the necessary supporting documents and explanations.

 

Administrative:

• Perform scanning, filing and archiving accounting records and supporting documentation.

Secondary Duties:

• Any other cognate duties 

 

Qualifications and Experience:

·   Partly qualified ACCA or currently studying ACCA would be an advantage

·   Good understanding of accounting practices

·   Knowledge of accounting software is an advantage

·   Minimum of 2 years' experience in accounting, financial, or similar role

 

Skills & Abilities:

·     Well versed with Microsoft Office with good knowledge of MS

·     Excellent communication in French and English [written & spoken] and interpersonal skills

·     Strong analytical skills and attentive to details

·     Ability to work in autonomy and/or in small cross-functional teams

·     Treat confidential files with complete discretion

·     Flexible and creative

·     Ability to work under pressure and meet tight deadlines

 

We thank you for your interest.

The Company will only contact candidates whose qualifications match the role.

If you don't hear from us within 6 weeks, please consider your application unsuccessful.

The Company reserves its rights not to make any appointment following this vacancy advert.

Novaterra is proud to be the first property company in Mauritius certified Top Employer™.