Key Responsibilities

1. Accounts Payable

• Receive, verify, and process supplier invoices.
• Check invoices against purchase orders, delivery notes, and supporting documents.
• Enter supplier invoices accurately into the accounting system.
• Prepare payment schedules and payment documentation for approval.
• Maintain proper records of supplier accounts and outstanding balances.
• Follow up on discrepancies between invoices and supporting documents.

2. Accounts Receivable

• Prepare and issue customer invoices.
• Record customer payments accurately.
• Monitor outstanding customer balances.
• Assist with follow-up of overdue accounts.
• Maintain proper customer account records.

3. Data Entry & Accounting Records

• Enter financial transactions accurately into the accounting system.
• Maintain organised and complete accounting files and supporting documents.
• Ensure all transactions are properly coded and allocated to the correct accounts.
• Assist with filing and archiving financial documents.

4. Bank & Account Reconciliations

• Assist with daily or monthly bank reconciliations.
• Verify transactions recorded in the accounting system against bank statements.
• Identify and report discrepancies to the Accountant or Finance Manager.
• Assist with reconciliation of supplier and customer accounts.

5. Petty Cash & Expenses

• Maintain petty cash records and supporting documentation.
• Process employee expense claims in accordance with company procedures.
• Verify receipts and supporting documents before processing expenses.
• Assist with monitoring company expenses.

6. Payroll Assistance

• Assist the Finance Manager/Accountant with payroll preparation.
• Provide payroll-related information to the relevant department.
• Assist with recording salaries, deductions, and other payroll-related transactions.

7. Month-End Support

• Assist with month-end accounting procedures.
• Prepare supporting schedules and reconciliations.
• Ensure invoices and financial transactions are recorded within the appropriate accounting period.
• Provide required documentation to the Accountant or Finance Manager.

8. Administrative Support

• Assist with preparation of financial reports and schedules.
• Respond to routine supplier and customer account queries.
• Coordinate with other departments to obtain missing invoices and supporting documents.
• Perform general administrative duties within the Finance Department as required.