Strategic Planning & Policy Development

·      Develop and implement integrated strategies and policies for the procurement and stores departments to support organizational goals in consultaton with Management.

·      Develop and implement procurement policies, strategies, and procedures.

·      Ensure adherence to the Store Procedure Manual and Policy.

·      Forecast overall procurement needs based on operational requirements and budgets.

·      Establish an efficient Reorder Level policy in consultation with Head of Departments.

Departmental Leadership & Management

·      Lead, mentor, and manage the procurement and stores teams to ensure high performance and operational excellence.

·      Supervise, lead, and mentor the procurement and store teams.

·       Responsible for the proper planning, co-ordination, and safe running of the entire store function.

Supplier & Inventory Management

·      Oversee the management of supplier relationships and the entire inventory lifecycle to optimize value and availability.

·      Lead the sourcing, evaluation, and qualification of key suppliers, in consultation with management.

·      Spearhead major contract and pricing negotiations to secure favorable agreements.

·      Ensure all stores are properly stacked and that updated records are maintained showing actual stock levels.

·      Oversee the process for identifying, listing, and reporting on slow-moving or obsolete stock.

·      Ensure continuous physical stock-taking is carried out and that discrepancies are reported and remedied.

IT System Discipline

·       Ensure all relevant IT applications within the department are consistently updated, and that daily records are accurately entered into the system to facilitate report generation for management.

Financial Oversight & Reporting

·       Manage departmental budgets and analyse data to drive cost savings and report on performance.

·       Monitor procurement and stores budgets and report on any variances.

·       Identify and drive cost-saving opportunities without compromising quality.

·       Analyse market trends to identify cost optimisation opportunities.

·       Oversee the preparation of regular reports on procurement activities, supplier performance, cost savings, and inventory levels.

Decision Making:

·      Approving departmental strategies, policies, and annual budgets.

·      Making final decisions on high-value contracts and key supplier selections.

·      Authorising the disposal or reconditioning of obsolete, unserviceable, or damaged stock.

·      Resolving major supply chain disruptions or critical supplier performance issues.