METAL IRON & STEEL COMPANY LTD (MISCO)

JOB DESCRIPTION – COMPANY DRIVER / CASH & ERRAND DRIVER

Department: Administration 
Reports To: General Manager 
Location: Plaine Lauzan Port Louis

1.0 JOB PURPOSE

The Company Driver is responsible for carrying out authorized company driving duties, with particular responsibility for the collection and secure transportation of cash and cheques from customers, depositing company funds and cheques at the bank, purchasing and collecting spare parts and other company requirements, and performing other authorized deliveries and collections.

The employee is expected to perform all duties safely, honestly, efficiently and professionally and to maintain complete accountability for all company money, documents, purchases and property entrusted to them.

2.0 DUTIES AND RESPONSIBILITIES

2.1 Collection of Cash and Cheques

• Collect cash and cheques from MISCO customers as instructed by the Finance, Accounts or Management team.
• Verify the amount collected against the collection instruction, receipt or other supporting documentation.
• Ensure that all cash and cheques collected are kept secure and are not left unattended.
• Deliver all collections directly to the designated MISCO employee or bank, as instructed.
• Obtain signatures, receipts or other proof confirming the collection and handover of funds.
• Immediately report any discrepancy between the amount expected and the amount received.
• Never use, borrow, exchange or otherwise make personal use of company or customer funds.
• Maintain strict confidentiality regarding customer payments, company banking and financial information.

2.2 Banking

• Deposit cash and cheques at the company's designated bank as instructed.
• Ensure that deposit slips and banking documents are correctly completed where required.
• Return stamped deposit slips, receipts and other proof of banking to the Accounts Department.
• Ensure banking is completed promptly and without unnecessary stops or delays.
• Immediately report any issue encountered while carrying company funds or completing banking duties.

2.3 Purchase and Collection of Spare Parts

• Purchase and collect spare parts, tools, consumables and other items required by MISCO.
• Purchase only items specifically authorized by Management or the relevant department.
• Confirm the correct description, quantity and specification of items before leaving the supplier where reasonably possible.
• Obtain an official invoice, receipt or delivery note for every purchase.
• Return all invoices, receipts and supporting documents to the relevant department.
• Return any unused cash or change immediately after completing a purchase.
• Deliver purchased items directly to the person or department requesting them.
• The employee may not make unauthorized purchases using company funds.

2.4 Deliveries and Collections

• Collect and deliver documents, parcels, samples, spare parts and other company items as instructed.
• Obtain proof of delivery or collection where required.
• Ensure company documents and goods are protected against loss or damage while in transit.
• Assist with urgent collections or deliveries required for the operation of the factory and business.

2.5 Vehicle Responsibilities

• Operate the company vehicle safely and responsibly at all times.
• Hold and maintain a valid driving license appropriate for the vehicle being driven.
• Comply with all Mauritian road traffic laws and company driving procedures.
• Carry out basic daily vehicle checks, including tires, lights, fuel, oil, coolant and general vehicle condition.
• Keep the company vehicle reasonably clean and in good condition.
• Immediately report accidents, damage, mechanical problems or other issues affecting the vehicle.
• Maintain vehicle logbooks, mileage records and fuel records where required.
• The company vehicle may not be used for personal purposes unless specifically authorized by Management.
• No unauthorized persons may be transported in the company vehicle.

3.0 CASH AND FINANCIAL ACCOUNTABILITY

Due to the nature of the position, the employee will regularly be entrusted with company and customer funds.

The employee is therefore required to:

• Exercise the highest level of honesty and integrity.
• Maintain a clear record and supporting documentation for all money collected, transported, deposited or spent.
• Never leave company cash, cheques or financial documents unsecured or unattended.
• Never combine company funds with personal money.
• Immediately hand over all cash, cheques, receipts and supporting documents upon returning to MISCO unless instructed otherwise.
• Immediately report any loss, shortage, discrepancy, theft or suspected theft to Management.
• Cooperate fully with any reconciliation, investigation or audit relating to funds or documents handled by the employee.

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4.0 SAFETY AND SECURITY

• Follow all MISCO safety and security procedures.
• Exercise additional care when transporting cash, cheques or valuable company property.
• Avoid unnecessary stops or deviations while carrying company funds.
• Do not disclose banking routes, collection amounts or other confidential financial information to unauthorized persons.
• Immediately contact Management if the employee believes that continuing a collection, banking trip or delivery could create an unreasonable security risk.
• Wear required PPE when entering the factory, workshop, warehouse or other areas where PPE is mandatory.

5.0 ADMINISTRATION AND RECORD KEEPING

The employee shall maintain or provide, where applicable:

• Customer collection records;
• Signed acknowledgements or receipts;
• Bank deposit slips;
• Supplier invoices and receipts;
• Purchase records;
• Proof of delivery;
• Vehicle logbooks;
• Fuel records; and
• Any other documentation requested by Management.

All documentation must be submitted accurately and promptly.

6.0 MINIMUM REQUIREMENTS

• Valid Mauritian driving license appropriate for the company vehicle.
• Good and safe driving record.
• Ability to communicate professionally with customers, suppliers, banks and employees.
• Basic numerical ability for checking cash, payments and purchases.

Ability to maintain accurate records.

• Trustworthy, responsible and punctual.
• Good knowledge of roads and commercial areas in Mauritius would be advantageous.
• Previous experience as a company driver, delivery driver, messenger or similar position would be advantageous.

7.0 KEY PERFORMANCE EXPECTATIONS

Performance will be assessed based on:

• Accuracy of cash and cheque collections;
• Timely completion of banking;
• No unexplained shortages or missing documentation;
• Accuracy of purchases and collections;
• Timely submission of receipts and supporting documents;
• Safe and responsible driving;
• Vehicle condition and care;
• Reliability and punctuality;
• Compliance with authorized rules and instructions; and
• Professional conduct with MISCO customers and suppliers.