Job Purpose

To coordinate and oversee the daily transport operations of the company by ensuring the efficient utilisation of vehicles, drivers, and transport resources to facilitate timely and cost-effective delivery of goods while maintaining compliance with health, safety, and transport regulations.

Key Responsibilities

Transport Operations

• Coordinate daily vehicle scheduling and delivery planning.
• Ensure timely dispatch and delivery of products to customers and distribution points.
• Monitor vehicle utilisation and optimise route planning.
• Liaise with warehouse and sales teams to support delivery requirements.
• Resolve transport-related issues and delivery delays promptly.

Fleet Management

• Monitor the condition, availability, and performance of the company fleet.
• Schedule preventive maintenance, repairs, licensing, and vehicle inspections.
• Maintain accurate transport and vehicle records.
• Monitor fuel consumption and vehicle operating costs.
• Investigate vehicle breakdowns and recommend corrective actions.

Driver Management

• Coordinate driver schedules, attendance, and leave planning.
• Ensure drivers comply with company policies, road traffic regulations, and safety standards.
• Maintain driver documentation, licences, permits, and certifications.
• Conduct toolbox talks and transport safety briefings.

Compliance and Safety

• Ensure compliance with road transport legislation and company HSE requirements.
• Investigate transport incidents, accidents, and traffic violations.
• Implement corrective and preventive actions arising from transport-related incidents.
• Monitor adherence to vehicle inspection checklists and safety procedures.

Reporting and Administration

• Prepare transport performance reports and KPIs.
• Maintain records of fuel consumption, vehicle repairs, insurance, licensing, and permits.
• Monitor transport expenses and assist in budget control.
• Generate reports on fleet availability, maintenance costs, and delivery performance.

Key Performance Indicators (KPIs)

• On-time delivery rate.
• Fleet availability percentage.
• Vehicle downtime.
• Fuel consumption efficiency.
• Number of transport-related incidents/accidents.
• Vehicle maintenance compliance rate.
• Cost per delivery.
• Driver attendance and compliance rate.

Qualifications

• Diploma or Degree in Logistics, Transport Management, Supply Chain Management, Business Administration, or related field.
• Certificate in Fleet Management or Logistics Management will be an advantage.

Experience

• Minimum 3 years' experience in transport, logistics, fleet operations, or distribution management.
• Experience in FMCG distribution operations is highly desirable.
• Proven experience coordinating drivers and vehicle fleets.

Knowledge & Skills

• Knowledge of road transport regulations and fleet management.
• Strong planning and organisational skills.
• Proficiency in Microsoft Excel and transport management systems.
• Good analytical and problem-solving abilities.
• Strong communication and coordination skills.
• Ability to work under pressure and meet delivery deadlines.

Personal Attributes

• Responsible and detail-oriented.
• Strong leadership and supervisory skills.
• Proactive and solution-driven.
• High level of integrity and accountability.
• Safety-conscious and customer-focused.

Working Conditions

• Full-time position.
• May require early morning, evening, weekend, or public holiday support depending on operational requirements.
• Frequent interaction with drivers, warehouse personnel, suppliers, and customers.