Abacus Group is seeking a highly organised and proactive Sales & Administration Coordinator to support the Group’s real estate development and property sales activities.

The successful candidate will play a central role in coordinating client enquiries, sales documentation, KYC requirements, notarial follow-ups and general administrative matters across the Group’s projects. This position requires excellent organisation, attention to detail and the ability to manage several priorities and stakeholders simultaneously.

Main Responsibilities

• Respond to client enquiries and provide approved information on available properties and development projects.
• Coordinate sales administration from initial enquiry and reservation through to signature and completion.
• Maintain accurate client records, sales trackers, reservation registers and property availability schedules.
• Collect, review and follow up on KYC and transaction documentation.
• Liaise with clients, notaries, banks, consultants, agents and other stakeholders.
• Coordinate Promesses de Vente, signature appointments, deposits and outstanding documentation.
• Prepare professional correspondence, reports, reminders and client updates.
• Maintain organised electronic and physical filing systems.
• Monitor deadlines and outstanding actions and escalate delays or concerns to management.
• Support client meetings, site visits and general administrative requirements.

Qualifications and Experience

• Certificate or diploma in Business Administration, Management, Sales, Marketing, Real Estate or a related field.
• At least three years’ experience in a similar administrative, sales coordination or client service role.
• Experience in real estate, property development, construction, banking, legal or notarial services would be an advantage.
• Strong written and spoken English and French.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Experience using CRM systems or electronic document-management platforms would be advantageous.

Key Requirements

• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Professional communication and client-service skills.
• Ability to manage several priorities and deadlines simultaneously.
• Proactive, reliable and able to work independently.
• Valid driving licence and access to a personal vehicle.
• Willingness to travel to project sites, client meetings, notarial offices and other locations when required.

What We Offer

• Competitive remuneration based on qualifications and experience.
• Travelling allowance or reimbursement for authorised business travel.
• Mobile phone allowance or company mobile package.
• Performance-based incentives.
• Professional development and career-growth opportunities.
• The possibility of working from home from time to time following successful completion of the probation period, subject to operational requirements.

Interested candidates are invited to submit their CV together with a brief cover letter outlining their relevant experience.

Only shortlisted candidates will be contacted.