10.        Job Overview

Under the supervision of the Facility manager, the Building Engineer Supervisor leads a team of skilled tradespersons responsible for maintaining all of the New Embassy Compound (NEC) operating systems.  Included among these are the Mechanical and Electrical Systems, Building Automation System (BAS), Chiller Plant, Air Handling Units, VAV System, Potable Water, Sanitary Sewage, Storm Sewage, Oil Water Separator Systems, Fuel Delivery, Distribution, and Fuel Monitoring Systems, and the Fire Alarm and Fire Suppression Systems; Electrical Power Generation and Distribution Systems; Voltage Regulators; Transformers; Switchgear; Panel boards, Automatic Transfer Switches; Variable Frequency Drive (VFD) motors and controllers; and Uninterruptible Power Supply (UPS) Systems.  Additional responsibilities include supervision of the custodial and grounds maintenance staff and overseeing an aggressive recycling and energy conservation program.

 

10a.     Direct Supervisor of Position:

The incumbent is directly supervised by the Facility Manager.  When the Facility Manager, is absent from post, the incumbent may be delegated to the role of acting Facility Manager and would then report directly to the Management Officer.

 

10b.     Position Directly Supervises:

The incumbent will supervise a staff of 10 individuals from multiple trade disciplines in the management of the day-to-day preventative maintenance program and execution of multiple repair/improvement projects.  When performing duties as the Facility Manager, the supervisory role may be expanded to include the entire maintenance staff.  The incumbent will oversee and manage multiple Building Maintenance Expense (BME) service contractors, monitoring the performance of their technicians as they perform their monthly service on equipment and systems to ensure the technicians are following the manufacturer’s guidance for equipment servicing.

 

10c.      Indicate if the position has the delegated authority to certify payments: No

 

10d.     Provide security access determination level, if required:

 

11.        Major Duties and Responsibilities (Include % of time spent for each duty, percentage totals must equal 100%):

 

1.           Operations and Maintenance Support (50%)

Oversees the operations and maintenance of large, complex, mechanical and electrical systems and equipment such as the Building Automation System (BAS) with their related components, controllers and actuators; the emergency power generation and distribution system including the fuel monitoring system; heating, ventilation and air- conditioning (HVAC) equipment and associated components such as variable air volume (VAV) boxes, reheat coils, fresh air intake systems, smoke purge systems, chillers, and gravity and motorized dampers.  Resolves complicated mechanical and electrical problems with minimal disruption to the NEC operations and restores these systems to their designed operating parameters and efficiency.

 

Estimates future maintenance costs including use of new technology that offer potential savings; drafts/formulates mechanical projects including equipment replacement and major overhauls and assists the Facility Manager with future project scheduling and annual budget projections.

 

Oversees an aggressive and comprehensive preventative maintenance program for critical and non-critical equipment, systems, and controls/controllers by directing facility maintenance staff and/or monitoring contracted service providers, ensuring they use Key Performance Indicators (KPIs) to analyze equipment and system performance, and that their repair and service techniques are code and life safety compliant.  Maintains; monitors; troubleshoots; configures; identifies; isolates and corrects faults; performs diagnostic tests; ensures the proper operations of designated equipment and systems.  Prepares weekly, monthly and annual status reports documenting the operation, performance, and efficiency of equipment and systems, with recommendations to the /Facility Manager for scheduling outages for preventive maintenance, major overhauls, or replacement.  In the absence of the Facility Manager the incumbent may serve as Acting Facility Manager.

 

               2.           Administrative and Logistics Support (40%)

Provides budget input for operating, maintenance and repair, and replacement costs to include all tools, special equipment and spare parts required to maintain all systems within the designed operational performance requirements and within operating budget limits.  Assists the Facility Manager in briefing post management on work and project status.  Attends senior level staff meetings, as delegated, to provide justifications for projects, equipment/system outages for preventive maintenance, minor repairs, major overhauls, or replacement.

 

Assists in maintaining post’s Computerized Maintenance Management System (CMMS), in conjunction with post’s Work Control Clerk to ensure that planned preventative service events and unscheduled events are recorded/documented in the CMMS and closed out when they are completed.  Manages and maintains the technical library consisting of as-built documents (plans and specifications), operations and maintenance manuals, manufacturer’s data sheets, list of spare parts and tools, manufacturers’ and supplier’s contact data, and warranty information on equipment and systems.  The incumbent will analyze written and verbal work order requests for maintenance services and ascertain all of the necessary information to determine whether the work is of a routine, immediate, or emergency nature and prioritize each day’s tasks.  The incumbent will ensure all work order requests are entered in the CMMS program, inspect ongoing and completed tasks for code compliance, and ensure tradespersons document labor and materials accurately on completed work orders before they are returned to the Work Control Clerk for closeout.

 

Develops and monitors contract procurement documents which include: written scopes of work (SOW), construction drawings, specifications, bill of materials, and independent government cost estimates for minor maintenance, repair and alteration projects.  Assists in the technical review and analysis of contractor bid/proposals for technical accuracy and completeness and provides recommendations to the Facility Manager and Contracting Officer as to the contractor’s ability to perform work.  Serves as a Contracting Officer’s Representative (COR) or as Government Technical Monitor (GTM) for Post managed contracts, as delegated, to monitor contractor performance for products and services outlined in the SOW and other contract requirements.  Assures all project documents are organized and added to the technical library at the completion of the project.  Additional duties include the following: develop project acceptance reports; punch lists management; quality control inspections with tests as required, and project/contract closeout documents.

 

3.           Ancillary / Collateral Duties (10%)

 

The incumbent will assist the Post Occupation Safety and Health Officer (POSHO) in the day-to-day management of the safety program.  Provides weekly safety training to subordinate staff on various topics such as use of personal protective equipment (PPE), lock-out/tag-out procedures, ladder safety, and confine space entry safety.  Conducts daily inspections of facilities to ensure fire and life safety practices are in compliance with DOS fire and life safety requirements.  Develops deficiency reports with recommendations for solutions along with independent government cost estimates to bring facilities into compliance.  Ensures that OBO Fire and SHEM deficiency reports and action items are corrected in a timely manner, and that online reporting (SMARTS) requirements are kept up to date.  Performs inspections of safety repairs for compliance with DOS requirements to ensure work does not present health problems or risk of injury to mission staff, contract workers or visitors to the facility.

 

Note:  Incumbent serves as an incidental operator of official vehicles and meets all requirements outlined in 14 FAM 433.

 

**Note:  This position description in no way states or implies that these are the only duties to be performed by incumbent.  Incumbent will be required to perform other duties as assigned by the agency.

 

Minimum Qualification Requirements

12.        Knowledge

12a.     Pre-hire (Operational):

The incumbent must have superior knowledge, exceptional technical skills, and a thorough understanding of preventive maintenance techniques and practices, and the use of KPIs in managing an effective preventive maintenance program.  Must be thoroughly familiar with heating, ventilation, and air-conditioning (HVAC) systems with an in-depth understanding of thermodynamics and how they apply to HVAC theories and principles, well-versed in HVAC controls including motor starters, thermostats, humidistats, variable frequency drive (VFD) motors and controllers, motorized and gravity dampers, building pressurization, building automation systems and sensors; a thorough understanding of International Building Code standards, mechanical / ASHREA standards, indoor air quality standards, ductwork sizing and air flow principles, and fire and life safety codes.  Must have excellent knowledge of power generation and electrical distribution systems, voltage regulation, automatic transfer switches, branch circuit electrical wiring, and Ohms law.  Must be an experienced supervisor capable of managing a medium size maintenance staff of 10-25 subordinate personnel.  Proficient in the use of MS Office software (Word, Excel, Power Point etc.) AutoCAD and other special computer programs required for this position.

  

12b.     Post-hire (Organizational):

Job Holder will know and be able to apply relevant information from Department of State rules and regulations including the Foreign Affairs Manual (FAM), OBO Technical Guidelines, CMMS Training Guide, LE Staff, and Housing handbooks; Manufacturers technical library and equipment literature, facility operations and maintenance manuals, as-built building drawings and plans, equipment maintenance plans, and the ILMS use and function manual.

 

13.        Pre-hire Skills and Abilities

The incumbent  will have superior ability and skills in the following areas: work independently with minimal supervision from the Facility Manager; able to serve as the acting Facility Manager in his/her absence; develop and manage work plans for self and others including the distribution of work assignments to facility maintenance personnel; manage an effective preventive maintenance program, using CMMS software; develop statements of work, perform feasibility studies for proposed projects, draft and assemble construction documents (plans and specifications), and cost estimates; maintain an adequate inventory of critical spare parts and specialized tools for equipment and systems; assist in developing annual budgets, responses to DOS requests for facility data, and tracking of unscheduled maintenance issues; apply International Building Code and industry best practices to facility management and small, Post-managed projects.   Must be able to read and understand civil, structural, mechanical, and electrical drawings including as built and new project layout drawings, equipment schedules, wiring schematics, and riser diagrams; and, skilled at writing detailed technical reports that may include translating technical jargon into laymen’s language.  Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks simultaneously. Must be highly organized.

 

14.        Post-hire Skills and Abilities

Ability to maintain Computerized Maintenance Management System (CMMS).

  

15.        Education

The completion of a 4-year Bachelor of Science degree, or equivalent, in Mechanical/Electrical/General/Civil Engineering from an accredited university program is required.  To be acceptable, the curriculum must be in a school of engineering with at least one curriculum accredited or equivalent by the Accreditation Board for Engineering and Technology (ABET) (or a host-country engineering board equivalent) as a professional engineering curriculum.

 

16.        Licensing/Certifications/Training

Will receive orientation training on the Embassy’s and the Facilities Management Office’s organizational structure, policies, and procedures.   Incumbent will receive specific on-the job-training to become familiar with mission maintenance operations.  Additional training includes the following:

 

FSI (Foreign Service Institute) Courses:

PA178 - Contracting Officer’s Representative (COR)

PA313 - Effective Operational Management

PA521 - Facility Manager Tradecraft

PA522 - Building Automation Systems

PA523 - HVAC Building Automation Fundamentals for Building Managers

PA524 - Electrical Power Generation for Facility Managers

PA525 - Overseas Facilities Management

 

Distance Learning:

PA296 - How to be a Contracting Officer's Representative (needed in order to assume duties as COR/GTM)

PA528 - OBO Computerized Maintenance Management System

PA526 - ProjNet SM Facilitating Design and Construction Communication

 

Must have a valid, current driver license for private car.  Must have had a valid driver’s license for a minimum of five (5) years.

Successful completion of SMITH System Defensive Training. 

 

17.        Work Experience

 

17a.     Non-Supervisory:

 A minimum of five (5) years’ experience working as a project manager/supervisor/foreman at a manufacturing plant, major resort, hospital, office complex, or a large university/school system managing a preventative maintenance program that incorporates or utilizes a CMMS to track scheduled and unscheduled maintenance requests and their related expenses.  The incumbent’s work experience must demonstrate a progression of increased responsibility throughout their career, including developing scopes of work, construction documents (plans and specifications) and cost estimates for new construction projects, building repairs, equipment overhauls, and equipment replacement schedules

 

17b.     Supervisory:

                In addition to non-supervisory experience, a minimum of one year of management and supervisory experience is also required.

 

18.        Language Proficiency - List English and other host country language(s) proficiency requirements by level (1-5) for speaking, reading, and writing

                               English: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate

 Host-Country Language:       French: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate

 Host-Country Language:       Creole: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate

Host-Country Language:      

Host-Country Language:      

 

English level IV is required to translate local technical information, contract documents, and correspondences from the local language into English for the Facility Manager.

 Creole language Level IV is required to communicate with local contractors and other LE Staff.

 

19.        Special Work Environment & Conditions

Occasional after hours and weekend work as needed.