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Personal Assistant (2629-PA)

Alentaris Recruitment Ltd
Full-time
  • Plaines Wilhems
  • Rs 41,000 – Rs 50,000
  • Posted Jul 16, 2026
  • Closing 15/08/2026

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Job Description

Our client in the construction sector is seeking to recruit a Personal Assistant who will report to the Managing Director.  The Personal Assistant (PA) provides high-level administrative and executive support to the Managing Director by ensuring the efficient management of daily activities, coordinating meetings, maintaining confidential records, and facilitating effective communication with internal and external stakeholders. The role requires exceptional organisational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Executive and Administrative Support:

  • Manage and coordinate the Managing Director's calendar, including scheduling appointments, meetings, business engagements, and travel arrangements.
  • Organise meetings on behalf of the Managing Director, including coordinating with internal and external stakeholders to arrange suitable dates and venues.
  • Prepare meeting agendas and circulate them to participants in advance.
  • Attend meetings, take accurate minutes, and distribute them promptly to the relevant parties.
  • Coordinate, compile, review, and circulate presentations and supporting documents for management and committee meetings.
  • Screen incoming correspondence, telephone calls, and visitors, ensuring appropriate follow-up where required.
  • Prepare correspondence, reports, presentations, and other business documents as instructed by the Managing Director.
  • Maintain an efficient filing system for both physical and electronic documents.
  • Assist in the preparation of the Company's Business Plan, annual Budget, and strategic reports.
  • Monitor deadlines and follow up on action points arising from meetings.
  • Ensure that all statutory and corporate documents (including Business Registration, CIDB registration, licences, permits, and other legal documents) remain valid and are renewed within the prescribed timeframes.
  • Perform any other cognate duties assigned by the Managing Director or Senior Management.

Compliance and Confidentiality:

  • Comply with all Company policies, procedures, and internal controls.
  • Adhere to the Company's Code of Conduct and ethical standards.
  • Maintain the highest level of confidentiality and discretion regarding Company information, business operations, and personnel matters.
  • Safeguard confidential documents and sensitive information at all times.

Communication:

Internal
  • Work closely and collaboratively with:
  • Managing Director
  • Construction Director
  • HR Manager
  • Finance Department
  • Procurement Department
  • Technical Department
  • Commercial Department
  • Plant & Logistics Department
  • All other Company departments

External
  • Liaise professionally with:
  • Clients
  • Consultants
  • Subcontractors
  • Suppliers
  • Government Ministries and Local Authorities
  • Regulatory Bodies
  • Financial Institutions
  • Service Providers
  • Other Companies and Business Partners
Profile:

  • Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
  • Minimum of five (5) years' experience in a similar executive or personal assistant role supporting senior management or executive leadership.
  • Strong administrative and organisational skills.
  • Excellent verbal and written communication skills.
  • Excellent planning and time management skills.
  • Ability to prioritise and manage multiple tasks simultaneously.
  • Strong analytical and problem-solving skills.
  • Good report writing and presentation skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Knowledge of business administration principles and office management.
  • Sound understanding of relevant employment legislation and corporate governance practices.
  • Ability to maintain strict confidentiality.

Core Competencies:

  • Professionalism and integrity.
  • Strong organisational and planning skills.
  • Excellent interpersonal and communication skills.
  • Leadership and initiative.
  • Attention to detail.
  • Sound judgement and decision-making.
  • Negotiation skills.
  • Ability to work under pressure and meet deadlines.
  • Adaptability and flexibility.
  • Customer service orientation.
  • High level of discretion and confidentiality.
  • Quality-focused approach.
  • Trustworthy and ethical conduct.