The Accounts Officer will provide essential support to the finance function by assisting with day-to-day accounting tasks and maintaining accurate financial records within the procurement framework. This position is responsible for ensuring timely processing of transactions, proper documentation, and adherence to established procedures. The role requires attention to detail, reliability, and the ability to work collaboratively with both internal teams and external partners to ensure smooth financial operations.

1. Local Supplier Management 

• Verify the accuracy and completeness of invoices prior to processing

• Timely processing of approved invoices on the ERP

• Check payment of invoices against bank statements 

• Allocation of payments against invoices on the ERP and ensure payable ageing is well-maintained

• Perform monthly reconciliation of supplier statements and resolve discrepancies

2. Expenses and Fixed Asset Register Management

• Preparation of expenses schedules on a monthly basis

• Maintain the Fixed Asset Register, including recording of acquisitions, disposals, transfers, and calculating depreciation.

• Ensure all entries with regards to FAR comply with accounting policies

3. Price tags and Brochure

• Assist in the preparation and updating of price tags for new campaigns and as requested.

• Assist in verifying brochures for accuracy

4. Till Reconciliation

• Assist in till reconciliation to ensure the accuracy of till balances, in absence of administrative clerk

5. General Accounting Support

• Maintain accurate financial records and organised filing systems

• Assist with month-end, quarter-end, and year-end closing

• Post journal entries and support ledger maintenance

• Assist with bank reconciliations

• Support internal and external audits

• Ensure compliance with financial policies and internal procedures

6. Communication & Coordination

• Liaise with internal departments regarding invoice or payment queries

• Communicate professionally with clients and suppliers

• Provide finance-related assistance to operational teams when required

7. Perform any other cognate duties within the scope of responsibilities.