Job purpose

Reporting to the Junior Finance Manager, the Accounts Clerk is responsible on a temporary basis for purchases, recording and processing of payables and other financial transactions (Accounts Payable). Thereafter, the role will transition to Accounts Receivable, with added responsibility for supervising stock.

Duties and responsibilities

Phase 1 – Accounts Payables

·      Prepare payments for signature & issue payment vouchers

·      Recording and processing of payables on Accounting Software (Pastel)

·      Responsible for the preparation and process of purchase orders

·      Follow-up & coordinate orders with suppliers to ensure on-time delivery

·      Request for suppliers’ invoices and follow-up of unpaid invoices

·      Maintain a good relationship with suppliers

·      Maintain filing up to date

·      Perform other general accounting duties

Phase 2 – Accounts Receivables & Stock Supervision

·      Process and record customer invoices, receipts and other receivables on Accounting Software (Pastel)

·      Follow up on outstanding customer balances and coordinate collection of overdue payments

·      Reconcile customer accounts and resolve discrepancies

·      Issue statements of account to customers

·      Maintain accurate and up-to-date records of receivables

·      Supervise stock: oversee stock counts, reconciliations and record-keeping

·      Coordinate with warehouse/stores staff to ensure accurate stock levels and timely reporting of discrepancies

·      Liaise with the Junior Finance Manager on receivables and stock matters

Skills and competencies

·      Knowledge of accounts payables and accounts receivables processes

·      Good understanding of accounting principles and financial procedures

·      Good Microsoft Excel skills

·      Attention to detail and accuracy

·      Strong numerical and analytical skills

·      Organisational and time management skills

·      Ability to prioritise and meet deadlines

·      Confidentiality and integrity

·      Ability to work independently with minimal supervision

·      Effective communication skills (written and verbal)

Qualifications and Experience

·      At least HSC

·      A Certificate or Diploma in Accounting, Finance, Business Administration or any other related field

·      Partly qualified or pursuing ACCA would constitute an advantage

·      Minimum of 2-3 years' experience in an accounts payables or accounts receivables role

·      Experience processing invoices, payments, receipts and reconciliations

·      Experience using SAGE software would constitute an advantage