Job Summary

Ya Technologies LTD is seeking a highly organized and proactive Administrative & Human Resources Officer to oversee the company's day-to-day administrative operations while supporting all human resources functions. The successful candidate will be responsible for ensuring efficient office administration, managing employee records, coordinating recruitment and onboarding, maintaining HR compliance, and fostering a positive and productive work environment.

Key Responsibilities

Human Resources

• Coordinate the recruitment process, including posting job vacancies, screening applications, scheduling interviews, and communicating with candidates.
• Facilitate the onboarding and offboarding of employees.
• Maintain accurate and confidential employee records.
• Prepare employment contracts, confirmation letters, warning letters, and other HR documentation.
• Monitor employee attendance, leave, and absenteeism.
• Assist with payroll preparation by maintaining attendance and leave records.
• Ensure compliance with company policies and applicable employment laws.
• Support employee performance management and appraisal processes.
• Coordinate employee training and professional development initiatives.
• Handle employee queries and provide HR support.
• Promote employee engagement and workplace wellbeing.
• Assist in resolving employee relations matters professionally and confidentially.

Administration

• Manage daily office operations and administrative activities.
• Maintain office supplies and coordinate purchasing of equipment and stationery.
• Organize meetings, prepare agendas, and take meeting minutes when required.
• Coordinate company events, training sessions, and staff activities.
• Manage incoming correspondence, emails, telephone calls, and official documents.
• Maintain filing systems, both physical and electronic.
• Liaise with external vendors, suppliers, and service providers.
• Ensure office facilities are well maintained and operational.
• Assist management with administrative projects and reporting.
• Support the implementation and improvement of office procedures and processes.

Required Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 2 years' experience in Human Resources, Administration, or a similar role.
• Knowledge of employment legislation and HR best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with HR information systems (HRIS) is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to handle confidential information with integrity and professionalism.

Preferred Skills

• Strong interpersonal and relationship-building skills.
• Excellent problem-solving and decision-making abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively.
• Experience coordinating recruitment and employee engagement initiatives.

Key Competencies

• Integrity and Confidentiality
• Leadership
• Communication Skills
• Organization and Planning
• Problem Solving
• Time Management
• Attention to Detail
• Teamwork
• Adaptability
• Customer Service Orientation

Performance Expectations

The Administrative & Human Resources Officer will be expected to:

• Maintain accurate and up-to-date HR and administrative records.
• Ensure timely completion of recruitment and onboarding processes.
• Support compliance with company policies and employment regulations.
• Deliver efficient administrative support across all departments.
• Foster a positive, professional, and productive workplace culture.
• Meet deadlines while maintaining a high level of accuracy and confidentiality.

Working Conditions

• Full-time position.
• Office-based.
• Standard business hours, with flexibility to work additional hours when required to meet operational needs.
• Occasional travel may be required for training, recruitment, or company events.

What We Offer

• Competitive salary.
• Professional development and training opportunities.
• Career growth within the company.
• Supportive and collaborative work environment.
• Performance-based incentives, where applicable.

Equal Opportunity Statement

Ya Technologies LTD is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly, with dignity and respect, and provided equal opportunities for growth and development.