Job Purpose

The Health & Safety Officer is responsible for promoting and maintaining a safe, healthy and compliant working environment across all Company premises. The role ensures compliance with the Occupational Safety and Health Act 2005, applicable regulations, and Company policies by implementing health and safety programmes, conducting inspections, managing risks, and promoting a strong safety culture throughout the organisation.

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Key Duties and Responsibilities

The Health & Safety Officer shall be responsible for, but not limited to, the following:

Health & Safety Compliance

• Ensure compliance with the Occupational Safety and Health Act 2005, relevant regulations, and Company Health & Safety policies and procedures.
• Monitor compliance with statutory health and safety requirements across all Company premises.
• Liaise with regulatory authorities and external agencies on health and safety matters.
• Keep abreast of changes in occupational health and safety legislation and ensure their implementation within the Company.

Risk Management

• Conduct workplace risk assessments and identify hazards.
• Recommend and implement appropriate control measures to eliminate or minimise workplace risks.
• Review and update risk assessments as required.
• Monitor high-risk activities and ensure appropriate safety measures are implemented.

Workplace Inspections

• Carry out regular workplace inspections and safety audits across all Company sites.
• Ensure that Health & Safety policies and procedures are properly implemented.
• Identify unsafe acts and unsafe conditions and recommend corrective actions.
• Follow up on corrective actions to ensure timely implementation.

Incident and Accident Management

• Investigate workplace accidents, incidents and near misses.
• Determine root causes and recommend corrective and preventive actions.
• Maintain accurate records of accidents, incidents and corrective actions.
• Prepare investigation reports and submit recommendations to Management.
• Analyse accident trends and recommend measures to prevent recurrence.

Training and Awareness

• Conduct Health & Safety induction programmes for new employees.
• Organise and deliver Health & Safety training sessions for employees and Heads of Department.
• Promote Health & Safety awareness through toolbox talks, campaigns and internal communications.
• Encourage employee participation in Health & Safety initiatives.

Emergency Preparedness

• Coordinate fire drills and emergency evacuation exercises.
• Ensure emergency response procedures are maintained and regularly reviewed.
• Monitor the availability and serviceability of fire safety equipment and first aid facilities.
• Assist in the development and implementation of emergency response plans.

Reporting and Documentation

• Maintain accurate Health & Safety records and documentation.
• Prepare monthly and ad hoc Health & Safety reports for Management.
• Maintain records of inspections, audits, risk assessments, training and corrective actions.

Personal Protective Equipment (PPE)

• Ensure adequate availability of Personal Protective Equipment (PPE).
• Monitor the correct use of PPE by employees.
• Recommend suitable PPE based on workplace hazards.

Health & Safety Committee

• Coordinate Health & Safety Committee meetings and prepare meeting agendas and minutes.
• Follow up on action plans arising from committee meetings.
• Assist Management in implementing Health & Safety Committee recommendations.

Continuous Improvement

• Promote a proactive Health & Safety culture throughout the Company.
• Recommend improvements to work processes, equipment and procedures to enhance workplace safety.
• Support Management in achieving the Company's Health & Safety objectives.

Other Responsibilities

• Provide advice and guidance to Management and employees on Health & Safety matters.
• Monitor contractors and visitors to ensure compliance with Company Health & Safety requirements.
• Assist with internal and external Health & Safety audits.
• Perform any other Health & Safety-related duties assigned by Management that are consistent with the position.

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Qualifications & Experience

Minimum Qualifications

• Diploma or Degree in Occupational Safety and Health, Environmental Health, or a related field.
• A recognised Health & Safety certification will be an advantage.

Experience

• Minimum of two (2) years' experience in a Health & Safety role.
• Experience in the retail, supermarket, warehouse or distribution sector will be an advantage.

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Knowledge & Skills

• Sound knowledge of the Occupational Safety and Health Act 2005 and related regulations.
• Strong knowledge of workplace risk assessment and accident investigation techniques.
• Excellent report writing and record-keeping skills.
• Good communication and presentation skills.
• Strong organisational and problem-solving abilities.
• Proficiency in Microsoft Office applications.

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Competencies

• Integrity and professionalism.
• Attention to detail.
• Strong communication and interpersonal skills.
• Planning and organisational skills.
• Analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Ability to influence and promote a positive Health & Safety culture.
• Initiative and commitment to continuous improvement.