This role exists to help the Project Manager stay organised, on top of commitments, and focused on priorities, acting as a reliable right hand in day-to-day execution.

Organisation & Scheduling

•      Manage and organise the Head of Projects calendar, scheduling meetings and ensuring no conflicts or missed appointments.

•      Send timely reminders for important deadlines, decisions, and upcoming engagements.

•      Maintain a live tracker of open tasks and deadlines, proactively flagging anything at risk of slipping.

Meetings & Notes

•      Prepare agendas before meetings and circulate them to relevant participants in advance.

•      Prepare briefing notes and summaries before meetings with suppliers, contractors, or senior staff.

•      Attend meetings alongside the Project Manager on site, at the office, or with external parties and take clear, structured notes.

•      Draft and distribute meeting minutes and action lists promptly after each meeting.

•      Accompany the Project Manager to construction site visits, ensuring all relevant documents and notes are organised before and after.

Follow-Ups & Action Tracking

•      Follow up with internal teams and external contacts on outstanding actions and commitments.

•      Handle procurement follow-ups for both international and local suppliers — tracking orders, delivery timelines, and pending confirmations.

Communications

•      Screen calls, manage enquiries, and handle communications professionally and efficiently.

•      Manage WhatsApp and email threads that do not require direct input from the Head of Projects.

•      Handle written correspondence and draft communications as directed.

Documentation & Filing

•      Maintain an organised digital archive of contracts, quotes, permits, and approvals across all active projects.

•      Ensure signed documents are properly filed and easily accessible at all times.

Confidential HR Support

•      Assist in drafting formal letters, caution notices, and internal memos as directed.

•      Handle all HR-related documents with strict confidentiality and professionalism.

Travel & Logistics

•      Book flights, hotels, and transport for local and international business trave

•      Prepare travel itineraries and ensure all trip logistics are confirmed in advance.

Reporting & Financial Admin

•      Compile weekly and monthly status summaries from different workstreams into a single consolidated update for review.

•      Track and reconcile expense claims and petty cash on behalf of the Project Manager.

•      Follow up on pending invoices and supplier payments as directed.

Other Responsibilities:

•      Perform any other cognate duties within the scope of responsibilities.

Qualifications & Skills

•      Diploma or degree in Business Administration, Management, or a related field.

•      1–3 years of experience in an assistant, coordinator, or administrative role.

•      Excellent organisational skills: ablility to manage multiple priorities without dropping the ball.

•      Strong written and spoken communication in English and French.

•      Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with digital tools.

•      Discreet, professional, and trustworthy as this role involves exposure to sensitive business and HR matters.

•      Proactive by nature: anticipates needs rather than waiting to be told.

•      Valid driving licence and willingness to travel to sites and showrooms across Mauritius.

Apply now and be part of our success story!!