The Supply Chain Officer is responsible for overseeing and managing the end-to-end supply chain operations, ensuring the efficient and cost-effective flow of materials and services within the organization. This role involves procurement, supplier management, inventory control, process improvement, and liaising directly with both local and foreign suppliers.

KRA-Procurement Management

• Process purchase requests and ensure compliance with procurement policies and procedures.
• Obtain and evaluate quotations from suppliers to determine the best prices and product quality.
• Prepare, approve, and distribute purchase orders to relevant departments and suppliers.
• Ensure timely and satisfactory delivery of ordered goods and services.
• Negotiate contracts and pricing terms with suppliers to secure favorable agreements.
• Select suppliers based on price, quality, and delivery timelines.
• Manage relationships with local and foreign suppliers to ensure consistent supply and quality.
• Review and validate the import codes applied by freight forwarders/transitaires for foreign purchases.

KRA-Supplier Management

• Maintain and update the supplier database, ensuring accurate and up-to-date information.
• Monitor supplier performance and compliance with contract terms.
• Address issues related to faulty goods or service discrepancies.
• Liaise with authorities and manage import and clearance procedures for international suppliers.

KRA-Inventory Control

• Manage inventory levels to optimize stock availability and minimize carrying costs.
• Implement inventory control strategies to reduce excess inventory and avoid stockouts.
• Coordinate with the store department to ensure product availability and timely replenishment.

KRA-Administrative and Reporting

• Collaborate with the Accounting Department to facilitate the processing of purchase orders and payments.
• Maintain accurate purchasing files, reports, and price lists.
• Conduct regular audits of supply chain processes and inventory levels.
• Prepare detailed reports on procurement activities, supplier performance, and inventory status.

KRA-Communication and Customer Care

• Respond promptly to inquiries from requestors and suppliers regarding order status, changes, or cancellations.
• Handle telephone quotes from vendors for purchase orders.
• Develop effective communication channels between management, team members, and suppliers.

KRA-Process Improvement

• Evaluate and improve supply chain processes to enhance efficiency and reduce lead times.
• Implement best practices in supply chain management and stay updated on industry trends.

KRA-Cost Control

• Identify and implement cost-saving initiatives within the supply chain while maintaining quality and service levels.
• Monitor and control supply chain costs to ensure budget adherence.

KRA-Collaboration and Coordination

• Work closely with cross-functional teams, including technical, stores, account, and sales, to ensure effective communication and alignment in supply chain activities.
• Act as a liaison between the company and suppliers, fostering strong working relationships.
• Prepare reports for the Procurement Committee.