Africa Training Institute of the International Monetary Fund, Mauritius

 

Vacancy Announcement

Administrative Assistant

 

The IMF’s Africa Training Institute (ATI), based in Ebene, Mauritius, is seeking to hire a highly qualified Administrative Assistant to support its operations at the GS-5 grade of the UN (link to salary scale).

 

The position is offered as a one-year local contractual appointment, with the possibility of renewal for successive terms of up to three years, subject to continued need and satisfactory performance.

 

Candidates must be nationals or residents of Mauritius or be able to independently obtain a valid work permit before starting employment with the Fund to be considered. Proof of nationality, residency, and/or work authorization will be required prior to starting employment. The IMF will not sponsor or assist with obtaining work permits.

 

Job Summary

 

Under the general guidance of the Head of Office and the supervision of the Office Manager (OM), the Administrative Assistant (AA) provides secretarial and administrative support to the center’s professional staff. The AA is expected to back up others during absences and periods of heavy workload and perform similar assigned work.

 

Duties and Responsibilities

 

§     Provides full range of support services to course delivery and the center’s professional staff.

·                Provides a variety of document production and editing functions, including memoranda, correspondence, technical assistance reports, newsletters, annual report, and presentations.

·                Handles travel logistics (hotels, visa, security clearance, etc.,) and processes expense reports.

·                In conjunction with and under guidance from the OM, monitors specific activities within own team and provides feedback on integration of center-wide administrative processes and activities as assigned.

§     Research information using IMF’s systems, databases, and internet.

·                Prepares and coordinates logistics for conferences, meetings, Directors of Training seminar, etc., and for incoming guests and VIPs, e.g., schedules, meeting materials, travel arrangements, drivers’ schedule, and payment requests/orders if any.

·                Maintains institutional filing system and databases and produces course/participant statistics as requested.

·                Routinely reviews/gathers information from newspapers, press releases, newsletters, and media sources pertaining to the IMF/center and its work or policies. Highlights/conveys appropriate information to Center management.

·                Assists in the compilation and reporting of training data for the Director and Finance Officer.

·                Performs other duties as assigned by the Director and Office Manager

 

 

Qualifications

 

Education: Completion of secondary education, undergraduate degree in relevant area would be preferable; training in business administration or experience in a variety of fields, e.g., basic finance and accounting, human resources, audit, administrative, or in other related fields is desirable.

Experience – Five or more years of relevant experience.

 

Skills: In addition to the above, the ideal candidate should have the following:

 

§  Ability to follow through on team priorities and respond to requests for information.

§  Ability to produce high-quality work under pressure.

§  Advanced knowledge and experience working with Microsoft Office applications (Excel, PowerPoint, Word, etc).

§  Demonstrated attention to detail. Ability to manage multiple tasks and complete tasks within an agreed period.

§  Ability to communicate clearly—to express ideas and concerns openly and constructively and deliver verbal and written information effectively

 

Language Requirements: Fluency in oral and written English and French is required.

 

Interested candidates should submit (i) a curriculum vitae (CV), (ii) a cover letter, (iii) electronic copies of diplomas, (iv) identification documents (passport and/or national identity card) and (v) three professional references with contact details no later than July 13, 2026.

 

The IMF is guided by the principle that the recruitment, classification, and assignment of staff are conducted without discrimination. We welcome requests for reasonable accommodation for individuals with disabilities during the selection process. Information on how to request such accommodation will be provided during the application process.