The Transport Executive is responsible for overseeing the overall coordination, performance, and administration of vehicle services operations. The role ensures effective management of fleet lifecycle activities, including vehicle acquisition, fuel management, maintenance coordination, accident handling, compliance, and decommissioning activities while maintaining high operational efficiency and service quality.

Key Responsibilities

Fleet & Vehicle Lifecycle Management

• Oversee vehicle acquisition and onboarding processes.
• Monitor vehicle utilisation and operational performance.
• Tender process and documentation for sales of vehicle
• Coordinate vehicle replacement and decommissioning activities.

Fuel Management

• Liaise with fuel providers regarding reporting and operational matters.
• Analyse fuel consumption trends and irregularities.
• Monitor, negotiate and analyse fuel consumption trends per segment.
• Debtors management for fuel cards.
• Manage fuel card administration and monitoring.

Maintenance & Compliance

• Oversee maintenance schedules and repair coordination.
• Ensure vehicles remain compliant with fitness and regulatory requirements.
• Coordinate fitness appointments and vehicle inspections.
• Monitor service quality from garages and suppliers.
• Reporting and analysis per business unit as regards to rising maintenance costs
• Identify vehicle maintenance costs and provide advisory for sales/repairs.

Accident & Claims Management

• Supervise accident reporting and escalation processes.
• Coordinate breakdown assistance and repair follow-up.
• Liaise with insurers, brokers, and service providers regarding claims.
• Ensure completion of delivery acceptance and accident documentation.

Reporting & Administration

• Prepare operational and performance reports.
• Monitor operational KPIs and service levels.
• Support budgeting and cost analysis activities.
• Ensure proper documentation and record management.

Team & Systems Management

• Manage and oversee the approval workflow within Key2.
• Conduct analysis, monitoring, and audit reviews of Key2 processes and transactions.
• Organise and lead monthly team meetings to review operational performance and follow up on action plans.
• Set up and coordinate weekly meetings with the Operations Manager for strategic alignment and operational follow-up.
• Monitor and manage attendance records through Dayforce.
• Prepare management meeting materials, reports, and KPI presentations.

Training & evaluation

• Identify training and development needs across operational teams.
• Coordinate and deliver training sessions as and when required to ensure operational efficiency, compliance, and service quality.
• Monitor and evaluate employee performance following training interventions.
• Conduct operational assessments and competency evaluations.
• Support onboarding and continuous development of employees.
• Maintain training records, attendance, and evaluation reports.
• Recommend corrective actions and refresher training where necessary.
• Promote a culture of continuous improvement and operational excellence.

Job Requirements

• Diploma or Degree in Transport, Logistics, Operations Management, or related field.
• Minimum 5 years’ experience in fleet or transport operations.
• Good understanding of vehicle compliance and fleet administration.
• Strong coordination and stakeholder management skills.