Training and Admin Coordinator

The Training and Admin Coordinator is responsible for administrative and training-related responsibilities. This position entails the coordination of training programs, the maintenance of employee records, and the assurance of adherence to HR policies and procedures.

Main responsibilities:

• Training Coordination: Manage and oversee the organisation and execution of internal and external training programs, such as workshops and seminars. Oversee logistics, including the organisation of materials, the facilitation of communication between educators and employees, and the reservation of locations.

• Training Administration: Coordinate external training programs, administer the HR training budget, and supervise the administration of training processes.

• Training Software Management: Ensure the training software/module is maintained, monitor employee progress, maintain accurate records, and evaluate the effectiveness of the training.

• Internal Training Support: Manage both electronic and paper-training records and oversee the daily operations of internal training (for example, planning and follow-up).

• Onboarding Coordination: Manage the Onboarding Training Program for new employees.

• Training Needs Analysis: Oversee the Annual Training Needs Analysis (TNA) process.

• Liaison & Compliance: Maintain communication with HRDC, MQA, and training institutions to guarantee adherence to regulations and policies.

• Training Requests: Ensure compliance with company policies and regulatory requirements by managing training requests.

• Reporting: Manage compliance reporting and generate supplementary reports, including budget/cost reports.

• Administrative Support: Maintain confidential information and files and provide general administrative support to the HR team.

• Additional Responsibilities: Execute additional duties as directed.

Competencies:

 • Proven ability to establish strong relationships with training authorities in Mauritius, such as MQA and HRDC.

• Proficiency in training administration, including registration and levy management.

• Proficiency in the use of Microsoft Office tools.

Qualifications:

• Demonstrated experience in a training coordination or HR position.

• Proficient in time management and organisation.

• Proficient in interpersonal and communication abilities.

• The capacity to manage sensitive and confidential information with discretion.

• Possessing a strong aptitude for problem-solving and a focus on detail.

• Capacity to function both independently and collaboratively.

Experience:

• Minimum HSC. A bachelor’s degree in administration would be a plus.

• While relevant work experience is advantageous, it is not mandatory.