Storekeeper and Administrator

The Storekeeper and Administrator is responsible for maintaining an organized inventory system, ensuring timely deliveries to shops, managing administrative tasks, and supporting quality control processes.

PONCINI is seeking a highly organized and detail-oriented individual to join our team as a Storekeeper and Administrator. This dual-role position is responsible for managing inventory and stock-related tasks while also handling key administrative duties to support efficient operations across departments.

Key Responsibilities:

Stock Management:

• Receive, inspect, and verify incoming goods to ensure they meet quality and order specifications.
• Organize and maintain inventory in the store, ensuring efficient storage and accessibility.
• Provide assistance and information to shop teams requesting products from the store.
• Ensure timely delivery of goods requested by shops.
• Coordinate with the Data Controller for all incoming stock documentation and system updates.
• Maintain accurate and up-to-date records for all stock movements, ensuring proper documentation.

Quality Control:

• Conduct thorough inspections of items for damage or discrepancies upon receipt.
• Report any defective or missing items to the Data Controller or the Manager for immediate resolution.
• Maintain cleanliness and safety standards in all storage areas.

Administrative Duties:

• Handle day-to-day administrative tasks, including scheduling, filing, and inter-departmental correspondence.
• Maintain and update office systems, such as databases and filing systems, for efficient operations.
• Create and verify product codes in the system for seamless inventory tracking.
• Generate and manage catalogues for incoming goods and price validations.
• Develop client-specific catalogues as requested by shop assistants.
• Ensure compliance with company policies, procedures, and legal requirements.
• Keep all documentation up to date and readily accessible for internal and external audits.

Qualifications and Skills:

• Proven experience in inventory management, storekeeping, or a similar role.
• Strong organizational skills with attention to detail.
• Proficiency in using inventory management software and office applications (Excel, Word).
• Good communication skills to liaise effectively with shop teams and internal departments.
• Problem-solving skills to address discrepancies and ensure smooth operations.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Knowledge of quality control procedures and administrative systems is a plus.