Spot Buyer

Spot Buyer

Role Profile: RPSS AFR Spot Buyer

The Spot Buyer is responsible for strategic sourcing activities and implementation of strategy . The role also consists of negotiating price & conditions , drafting contracts for specific categories by ensuring benefits in price, conditions, service level , business standards are met.

The Spot Buyer executes day-to-day buying of strategic/ non-strategic items and ensures implementation/ adherence in the system to meet targets while ensuring that SLAs agreed targets .

The Spot Buyer delivers to Regional Procurement Shared Services:

i. High quality Level of Client attendance

ii. Prompt answer to purchase request/ queries

iii. Alignment with end users

iv. Implementation of strategy to drive automation

Key Role and Responsibilities

• The Spot Buyer is responsible to ensure underlying price and conditions are available at all times to internal/ external stakeholders for smooth execution of orders

• The Spot Buyer clarify user requirements by:

– Understanding the products specifications or services being requested

– Analyzing the required quantity for current requisition versus minimum order quantity, lead time and depletion if the products will have partial deliveries

– Obtaining insights from the customers for further need related to the same products

– Applying knowledge of customers’ budget and historical purchase price

– Understanding the current supplier base and preferred suppliers

Key Role and Responsibilities

• The Spot Buyer negotiate with suppliers as well as collaborate with the Global and Regional procurement teams and applies ABI approaches for sourcing activities: rapid and robust go-to-market (including RFx), supply award, contract development and PO terms and conditions, with appropriate level of governance throughout

• The Spot Buyer execute Spot Buys:

– Identify suppliers for specific need

– Conduct RFQ and support in E-auction

– Analyze results, negotiate and select supplier (as per agreed threshold)

• The Spot Buyer ensures that the RPSS AFR have contracts, pricelist and Short Form Agreement in place for items purchased on a regular basis.

• General Activities:

– Support analysis requests, supplier enablement and contract administration

– Resolve helpdesk claims and issues

– Support on query resolutions as well as educate end user around the different buying channels

– Support in special project assigned by respective procurement team

– Escalate issues to RPSS AFR Spot Buy Lead

Role Profile: RPSS AFR Spot Buyer

Profile

Qualification & Experience

• Undergraduate degree in Procurement, supply chain, Marketing, engineering or

equivalent

• 2 – 5 years’ general business experience preferably in supply chain, procurement, marketing, engineering or logistics

• Good performance track record

• Understanding of basic ERP system like SAP or Syspro would be an advantage

• Proficiency in English or any other language would be an advantage

Additional Information

•Based in Mauritius

•Reporting to the RPSS AFR Spot Buy Lead

•Band VIII.

Behavioral Competencies

• Work in a quickly changing environment & establish collaborative working

relationships

• Communicate effectively by conveying information and ideas in a clear,

meaningful, and timely manner

• Basic global sourcing knowledge and high standard of understanding of

sourcing processes across different categories

• Basic knowledge of finance and accounting allowing the ability to run/read

analysis of a supplier’s P&L and balance sheet