Senior Administrator

Senior Administrator

Our client is seeking to recruit a Senior Administrator to join their team.

Main Duties:

• Assisting with the incorporation/set up of new companies and with Fund structures.
• Dealing with regulators in the course of the incorporation or re-domiciliation process.
• Assist internal stakeholders on ad-hoc client requests and group project as they arise.
• Contribute to continuous improvement of processes and procedures.
• Prepare and arrange signature of all documents required for the transfer of the administration of entities between different offices, liaise with all relevant departments in respect of such transfers.
• Administration of own portfolio of entities where necessary. Such administration to include:

-          Termination/ strike off/ liquidation of fund structure, companies and foundations in any jurisdiction.

-          Assist with transfers in/out of entities from/to other administrators.

-          Drafting of: Documentation / Resolutions / Loan Agreements / Powers of Attorney / Facility Documentation / Property transaction documents / Letters to third parties.

-          Assisting in client meeting preparations and assistance on general matters arising

• Respond to requests for execution of transactions or provision of information and clarification.
• Respond to requests from Accounting and Compliance departments for information and clarification about accounts or related administrative issues.
• Periodic reviews of companies are prepared to ensure proper governance.
• Ensure that internal company data base system contains accurate and up to date client information.
• Provide general administrative support and assistance.
• Providing absence cover.
• Assist Team Leader and Managers on ad-hoc client requests.
• Provide assistance to the Team Leader in case of holiday and sickness.
• Any other ad-hoc duties that may be required from time to time.

Qualifications and Experiences:

• Has an equivalent degree / professional qualification like ICSA (Institute of Chartered Secretaries and Administrations).
• Has a minimum of 5 years practical experience in the offshore financial services industry.

Skills:

• Advanced Word and Microsoft Excel skills.
• English at a business level (min. C1).
• A good working knowledge of funds structuring – preferably in the international financial services market.
• Solid administration experience built up within similar high net worth client’s environment.
• Excellent interpersonal and communication skills with the ability and maturity to deal effectively with all levels of staff and management within the Group.
• A strong client care / service orientation.

Competencies and Behaviours:

• Supports and works towards team goals.
• Schedule and manage workload effectively.
• Communicates in a clear and relevant manner.
• Delivers excellent client service.
• Delivers work of a high standard, output is accurate and error free.
• Takes a proactive approach and works on own initiative where possible.