Receptionist/Secretary

We Are Hiring: Receptionist/Secretary

• Answer, screen and forward phone calls in a professional manner.
• Welcome and assist clients/ visitors.
• Ensure that the reception area, lobby and board room are kept tidy and presentable at all times.
• Provide administrative/secretarial support to the Management Team.
• Assist in the planning and preparation of meetings and conferences (book meeting rooms, set up conference calls, and take minutes, etc.).
• Monitor the procurement of stationery and office equipment and keeping a proper inventory.
• Perform other receptionist duties such as filing, scanning, photocopying and faxing, printing.
• Handle incoming and outgoing courier and follow up on the dispatch if required.
• Assist in the organization of office events, i.e team-building, EOY, workshops, etc.
• Establish and maintain record-keeping system for files, contacts, and employees.
• Perform ad-hoc administrative duties and assist the legal secretary as and when required.

  Qualifications and Profile

• Minimum HSC level or Diploma /Certificate in Secretarial studies or Administration or any equivalent qualifications.
• Excellent communication skills, both written and verbal.
• Fluent in English & French.
• Well organised, proactive, attention to details and can-do attitude.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Ability to be resourceful and proactive when issues arise.
• Excellent proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Professional attitude and appearance.
• Ability to work in a team.

 Experience:

• Minimum 2-3 years work experience in a similar position.