Receptionist/Office Administrative Assistant

Accelerating Finance In Africa Ltd (Axcel Insights), is a licensed corporate finance advisory firm headquartered in Mauritius. We are growing fast and therefore we are looking for a dedicated Receptionist/Office Administrative Assistant to join our team

Key responsibilities will be:

- Primarily being the first point of contact, at the office, for dealing with correspondence and phone calls (receptionist);

-  Greeting and welcoming visitors, clients, and employees in a professional manner;

-  Answering and directing incoming calls to the appropriate staff members;

-  Managing the reception area to ensure it is always tidy and welcoming;

- Opening the office, daily, in a timely manner;

- Organising despatch;

- Scanning and organising supplier invoices for accurate record-keeping;

- Maintaining filing systems for documents and ensuring they are up-to-date;

- Ensuring the boardroom is set up for meetings, including arranging equipment, catering for refreshments and necessary materials;

- Ensuring the boardroom is neat and organised before and after meetings;

- Managing calendars and scheduling meetings for the team;

- Organising events/meetings/conferences;

- Sending out meeting invites and ensuring all logistical arrangements are in place;

- Acting as a primary liaison between the Company, staff and external relations by providing information/answering questions/responding to requests;

- Ensuring general management of the office in an effective and appropriate manner;

- Managing office consumables and ensuring office stationery is adequately stocked;

- Managing and assisting in all daily office needs and activities including training bookings and submission/follow-up of relevant applications; and

- Providing assistance and support to the entire team on any ad-hoc tasks.

Candidates applying for this position should only do so if they meet the following minimum requirements:

1. Has a minimum of 3 years experience in a similar position;
2. Is a problem solver with excellent communication skills and a detail-oriented mindset;
3. Is pro-active;
4. Has strong time-management skills, organizational skills and multitasking skills;
5. Has good command of English and French, both written and oral;
6. Has experience with Microsoft Word, Powerpoint and Excel;
7. Can work flexible hours in order to meet deadlines; and
8. Has a professional and friendly demeanour with a commitment to providing excellent service.

If you are a proactive, organized individual who thrives in a busy environment, we would like to hear from you.