Reception and Admin Support

We are hiring! My client seeks to appoint a Reception and Admin Assistant to join their team in Ebene. If you are organised, detail-oriented, and ready to contribute to a dynamic team environment, we encourage you to apply!

We are hiring! My client seeks to appoint a Reception and Admin Assistant to join their team in Ebene. If you are organised, detail-oriented, and ready to contribute to a dynamic team environment, we encourage you to apply!

Skills & Experience Required

• Excellent communication and interpersonal skills
• Strong organisational and time-management abilities
• High attention to detail and accuracy
• Ability to manage multiple tasks and priorities effectively
• 1-2 years of experience in an administrative or support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Key Responsibilities

• Serve as the first point of contact, answering and directing all incoming calls and logging them accurately
• Maintain a welcoming reception area, greet visitors professionally, and manage the visitor checklist
• Coordinate and set up meeting facilities, ensuring that all necessary resources are in place
• Maintain office stationery supplies, liaise with suppliers for reorders, and manage stock levels
• Coordinate courier services, record and update incoming couriers, and notify the relevant Director
• Assist the HR team with conference bookings and registrations for external training sessions
• Arrange taxi bookings and food orders for employees working overtime
• Support office initiatives, including organising events and ensuring adherence to office policies
• Provide backup and general administrative support to other teams, including reception coverage
• Follow Risk & Compliance procedures, adhering to regulatory and AML requirements
• Prepare Fee transfers and recommendations for payment processing
• Link E-advices and E-statements on ViewPoint and process courier invoices
• Uphold core values and expected behaviors in all tasks