Purchasing Officer

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Company Overview:
Ducray Lenoir is a leading healthcare provider known for delivering high-quality pharmaceutical and medical products and solutions. As we continue our growth and innovation journey, we are seeking a talented Purchasing Officer to join our team and contribute to our success.

Job Overview:
The Purchasing Officer will play a crucial role in managing the procurement of goods and services for our organization. They are responsible for sourcing, negotiating, and purchasing supplies or materials needed for the smooth operation of the business. This role involves building relationships with suppliers, ensuring that products are purchased at competitive prices, and maintaining inventory levels.

Key Responsibilities:

• Ensure accuracy/completeness of purchase requests and generate purchase orders in a timely fashion
• Negotiate with local and international vendors to secure advantageous terms such as payment facilities, shelf life and lead times
• Obtain and negotiate importing quotes for all air and sea freight rates with freight forwarders
• Monitor material delivery status with supplier, reconcile and resolve order discrepancies. Keep arrival dates up-to-date and act on shipment delays. Ensure stakeholders are informed of any delay and/or changes to the supply of goods
• Review all shipping documents for accuracy and compliance with agreed terms & conditions
• Act as a key liaison with the clearing department on regulatory requirements, import permits, certificates and licences, exemption, duties and shipment clearance for all inwards/outwards shipments
• Follow up on down-payments, performance bond and L/C with accounting department
• Prepare and maintain periodic reports for management
• Assist in the monitoring of inventory levels
• Perform checks to ensure that customers are billed on time
• Identify opportunities to reduce cost, improve efficiency and manage risk
• Support on other tasks as assigned by the HOD
• Liaise with foreign suppliers for pro-forma invoices, order acknowledgements, certificates of analysis, commercial invoices and payment confirmations

Qualifications & Competencies:

• Diploma in Supply Chain or related field required
• At least 3-5 years of purchasing experience, which includes trading and purchasing in foreign countries
• Intensive knowledge of incoterms.
• Experience in cross-trade shipment will be an advantage
• ERP System Experience
• Works well in a fast-paced environment with minimal day-to-day supervision
• Ability to work odds hours when required 
• Ability to work under pressure and carry out multi-tasks in simultaneous projects
• Possesses excellent interpersonal, negotiation, analytical and communication skills

What We Offer:

Benefits:

• Competitive base salary plus performance-based incentives
• Professional mobile phone, and laptop provided
• Health insurance and retirements plans
• Ongoing training and professional development opportunities
• Career advancement potential within a growing company

About Ducray Lenoir and Kasa Group:

Ducray Lenoir Ltd is a leading healthcare company within the Kasa Group, a renowned organization known for its commitment to innovation and excellence across various industries. Ducray Lenoir Ltd specializes in delivering high-quality pharmaceutical products and medical solutions, contributing to the advancement of healthcare and improving patient outcomes. As part of the Kasa Group, Ducray Lenoir is dedicated to empowering healthcare professionals with the tools and products they need to provide exceptional care.