Procurement Clerk

The Procurement Clerk has as responsibilities to take purchase requests from various departments within the company and get price quotes from suppliers, carry out price comparison and assist the Procurement Officer/Procurement Executive for day to day task

Duties and Responsibilities:

• To assist in the process of purchase requisitions within the required time frame.
• To assess supplier quotations and proposals during the pre-contract award stage and select the best deal.
• To assist in establishing and negotiation of contract terms and conditions through purchase orders.
• To maintain a good supplier relationships.
• To prepare and maintain purchase records, reports and price lists.
• To liaise with internal parties to determine procurement needs in terms of quality and delivery requirements.
• To assist in providing specifications of equipment, materials and services to be purchased.
• To ensure competitive supply and fairness among suppliers
• To develop and maintain constructive and cooperative working relationships with colleagues
• To address any staffing resource needs
• To prepare comparison tables as per quotes and terms and conditions
• To ensure the achievement competitive supply and fairness among suppliers
• To prepare comparison tables as per quortes and terms and conditions.
• Is responsible for the accuracy of purchasing value on purchase orders
• To take prompt action to stop an inefficiency identified and to proactively anticipate any negative cost deviations
• To raise the purchase orders within the required time frames
• To follow up on purchase orders from approved date till delivery to end users
• To liaise with the different internal stakeholders for planning and coordination
• To follow up of quotations in liaison with Estimating department for Tnder Process
• To ensure proper filling of documents are being done as per company's protocol
• To fill in any required documents related to internal and external forms

Skills and Knowledge Required

1. Proficient in use of MS Office Applications (Words, Excel, Access)
2. Knowledge of software (Oracle) is an advantage

Functional/Work based skills

1. Good communication and negotiation skills with the suppliers and internal customers
2. Well disciplined & systematic in information compilation
3. High level of commitment
4. Honesty
5. Fairness
6. Good planning & organizational skills