Procurement Asset Coordinator (Supervisor)

The Asset Coordinator will be responsible for vendor and contract management of existing and new deals, implementations and issue resolutions. Regular contact with the global team for succession planning.

Publicis Groupe is one of the world's largest advertising agency holding companies and a global marketing, communications, and digital transformation leader. We utilise the Power of One operating model to integrate and develop competencies to increase business value for existing and future clients. 

Publicis Re: Sources is Groupe's Shared Services Platform, a centralised function supporting 63 markets and servicing a network of prestigious agencies across the globe. We have grown to 5,000+ professionals operating 40 shared service centres (SSCs).

We provide technology solutions and business services, including finance, accounting, information technology, global security, legal, payroll and benefits, procurement, tax, real estate, treasury, and risk management, to help Publicis Groupe agencies do what they do best: create and innovate for their clients. 

Summary

The Asset Coordinator will be responsible for vendor and contract management of existing and new deals, implementations and issue resolutions. Regular contact with the global team for succession planning.

Key responsibilities:

• Maintenance of a portfolio of contracts and assets, including set up of asset database
• Vendor management of the related suppliers, including clean-up of portfolio which includes contract gap analyses
• Receipt and/or handover of new contracts upon signature for implementation and ongoing management
• Management of true up/true down processes in line with the existing contracts.
• Review, renewal and retirement of assets as part of asset lifecycle management
• Manage discovery and preparation of RFP/RFI/RFQ as required using the approved Procurement toolkit documentation and processes
• Collaborate with cross-functional teams to understand business requirements and identify cost-saving opportunities
• Conduct market research and supplier assessments to identify potential suppliers and evaluate their capabilities
• Support the implementation of procurement strategies that optimize the cost, quality, and delivery of goods and services
• Manage procurement process for goods and services, including vendor selection, price negotiation, and contract management to achieve the best value for the organization.
• Assist in developing and implementing procurement strategies to support business goals and objectives.
• Liaise with the Vendor Management team to ensure continuity of supply/service and risk management of strategic contracts, ensuring that the delivery matches the objectives and deliverables in the contract schedules.
• Supervise execution of Asset management programs (mobile, hardware, software, car lease, printers)