Personal assistant to the CEO

Our client in Bel Ombre is looking for a personal assistant to the CEO

Our client in Bel Ombre is looking for a personal assistant to the CEO

Monday to Friday

8:30 – 17:00

Advantages

Car Allowance

Fuel to be provided by the company

Job description

Draft, prepare, and process a variety of documents, including letters, memos, agendas, reports, statistical reports and forms.

Screen callers, respond to queries on the telephone.

Schedule and manage the CEO’s diary, coordinate travel arrangements, and arrange appointments, meetings and conferences and board meeting as requested.

Ensure proper arrangements are made for meetings (conference room, seating arrangements, tea and coffee servings, etc.)

Maintain adequate level of department office supplies and prepare required purchase requisitions for supplies, equipment and expenses.

Review, determine priorities and route incoming correspondence, reports, inquiries, requests and instructions; handle or refer    matters as directed.

Build and maintain accurate and confidential filing system. Ensure proper filing of all documents of the Department.

Assist the Chief Finance Officer and Project Development Manager in administrative duties as and when required.

Any other cognate duties as assigned by the Chief Executive Officer.

Requirements

'1. At least 5 years’ experience in secretarial and administrative duties

2. Purpose driven - High level of EQ; driven by a strong purpose to shape a sustainable future

3. Agile - dynamic, flexible and proactive executive who welcomes change & challenges the status quo 4. Tech savvy – Up to date with digital communicationOutward mindset – collaborative with a strong focus on exploring and introducing best practices from outside

5. Execution focus - Team player who generates focused energy towards successful achievement of outcomes

6. Self-Leadership - autonomous self-starter who leads by example with clarity of mind

7. Relationships - excellent interpersonal skills and able to build positive long-term relationships

8. Management style - organized with a keen eye for details, measures for progress