Office Executive / Personal Assistant (2514-OEPA)

Our client, a law firm is seeking to recruit a dynamic Office Executive / Personal Assistant who will oversee and manage all aspects of the company's administrative functions, including office supplies, equipment, maintenance and security.

Responsibilities:

• Handle accounts payable and track expenses.
• Assist with recruitment, orientation and onboarding of new employees. Oversee personnel records and payroll and benefits administration on Sicorax.
• Develop and implement office policies and procedures to streamline processes, enhance efficiency, and ensure compliance with legal and regulatory requirements.
• Stay updated with technology advancements.
• Coordinate meetings, manage calenders and assist with scheduling, travel, accommodation and visa arrangements.
• Establish and maintain organized filling systems for legal documents, correspondence, and administrative records.
• Ensure compliance with document retention and confidentiality policies.
• Liaise with vendors, such as IT service providers, office suppliers and maintenance contractors, to ensure timely delivery of services and resolve any issues.
• Act as personal assistant to the partner, in respect of both work-related and personal matters.

Profile:

• Degree in Business Administration.
• At least 5 years' experience in an administrative or HR role.
• Proven work experience as an executive assistant.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.
• Attention to detail and accuracy in all aspects of work.
• Proficiency in office productivity software, such as Microsoft Office Suite, and knowledge of legal practice management software.
• Abililty to maintain confidentiality and handle sensitive information with integrity.
• Problem-solving and decision making skills to address operational challenges and propose effective solutions.
• Flexibility and adaptability to multitask, handle a fast-paced work environment, and respond to changing priorities.