Return to Job Search
  • Save This Job

Office Administrator

  • Port Louis
  • 21,000 - 30,000
  • Permanent
  • Added 07/11/2024 
  • Closing 07/12/2024
  • Alexander Kelly
Login to apply

We require an administrative staff to assist with invoicing and handling of cash and cheques coming through the business

 

2.1 Order capturing and invoicing & Customer creation:

 

  • Capture orders from customers on a daily basis – ensure the order book is always up to date
  • Notify salesmen when customers have reached their credit limit and no further sales can be made
  • Generate delivery notes from the system for system approved sales (paid for or credit limit not reached)
  • Generate VAT Invoice for deliveries made – ensuring pricing and quantity is correct
  • Create new customers in the system – ensuring that all relevant information is captured – BRN, VAT, Address, contact number, email address
  • Receive credit application forms from salesmen – get this approved by the relevant management and input the approved credit limit amount on the system

2.2 Dispatch Instruction:

 

  • Give delivery instruction to dispatch on what can and cannot be dispatched – this will be done by generating a delivery instruction through the system – this will be generated after the sales order has been done
  • Ensure that no delivery is made without the delivery instruction

2.3 Customer follow up:

 

  • Contact customers the day before orders are to be delivered – confirm the order and confirm that the customer will be available for collection of material
  • Contact customers the day after a delivery has been made to confirm that they received the order an

2.4 Record keeping

 

  • File all invoices and signed delivery notes in a file
  • Keep a record of all dispatched goods on an offline system

2.5 Indoor sales:

  • Assist any walk-in customers that have come in to enquire about our product and pricing
  • If the customer would like to purchase product with cash – a customer must be created, a sales order generated, and the cash must be given to the cashier – then an invoice and a delivery instruction can be done and instruction given to despatch to despatch the goods.

 

2.6 Petty Cash:

 

  • Keep the companies petty cash stored safely
  • Issue petty cash to employees if their has been instruction to do so by management
  • Ensure record keeping of all money going in and out of the petty cash tin is kept up to date
  • Ensure all receipts are brought back after petty cash is given out
  • At month end scan and copy all receipts for the month and compile a reconciliation for all money gone into petty cash, all money gone out, and what the money was spent on
  • File all petty cash receipts at month end

2.7 Payments to suppliers:

  • Prepare payments to be made to suppliers – use of a creditors recon
  • Present payments to the relevant manager to upload and complete the payment
  • Ensure banking details is correct and the amounts to be paid is correct
  • Allocate payments to suppliers on the system to ensure the creditors ageing is up to date

Metal Iron & Steel Company Limited

 

View Employer Profile

View More Vacancies from Metal Iron & Steel Company Limited

Advertise with Us
Help

We use cookies to customise our website for you, giving you the best possible user experience. If you continue without changing your settings, we’ll assume that you are happy to receive this personalisation. Find out more about our cookie policy

Accept & Close