Maintenance Coordinator

To provide administrative support to ensure an effective administration in the Maintenance Department and an efficient liaison with others departments.

Material Handling & Inventory

• Maintains an adequate stock of stationery supplies, and makes requisitions when necessary.
• Transmits any orders or decisions taken by the Maintenance Manager or Assistant Maintenance Manager promptly to team members as per instructions.
• Handles incoming telephone calls promptly and professionally.
• Answers queries and transmits information or channels to the appropriate person by giving telephone calls, sending e-mails, preparing internal memos...
• Represents the organisation at professional, civic, and government meetings whenever requested.

Projects Coordination

• Raises purchases requests as per instructions of the Maintenance Management and ensures their follows-up.
• Assists the Maintenance Manager in planning and preparing various meetings.
• Co-ordinates travel arrangements and schedules appointments for team members.
• Co-ordinates and participates in staff and community welfare events and functions as requested.

• Organises and files all Maintenance documents so that they are readily available on request for answering queries or preparing reports.
• Accurately word-processes all rosters, correspondence, minutes of meeting, reports, memos and other documents relevant to the Maintenance Department.
• Provides reference and dates on all correspondences and memos.
• Performs various data input duties as required.
• Signs on behalf of superior, as delegated, correspondence, requisitions, vouchers, and other forms.