Junior Corporate Administrator

Our client, a Management Company (MC) is looking for a Junior Corporate Administrator, to undertake the day-to-day administration of a portfolio of client companies and trust structures.

Responsibilities

Client Relationship Management:

• Day-to-day management of a portfolio of client affairs and companies;
• Observe compliance with local and international laws, ordinances and regulations;
• Observe internal and local compliance and due diligence procedures and policies;
• Have a broad understanding of the principles and practices of offshore trusts, companies and related structures;
• Ensure mutual understanding of client’s expectations and commitments at the outset and throughout the relationship;
• Develop long term, profitable business relationships with clients maintaining regular contact and ensuring client confidentiality is respected;
• Liaison with stakeholders regarding the client’s affairs as necessary;
• Have a broad understanding of tax issues and jurisdictions as they relate to client circumstances;
• Corporate secretarial work for client companies and the preparation and filing of documents in relation to corporate matters for client companies, including the incorporation, transfer, name change and dissolution of  companies;
• Maintenance of client files as per established procedures;
• Anticipate technical problems when dealing with client issues, think laterally and creatively to find solutions and, where necessary, seek technical advice from colleagues and external expert advisors;
• Where appropriate, identify and communicate improvements that enhance service to clients and/or profitability to the MC;
• Develop a rapport with professional intermediaries and service providers in relation to the conduct of client business.

Business Development

• Keep up to date with changes in the market that have the potential to impact on offshore structures;
• Keep abreast of product and service developments that may enhance and add value to existing and potential client relationships;
• Have a general awareness of national and global financial and economic developments.

Risk Management

• Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction;
• Report complaints, operational risks, suspicions etc in accordance with local procedures;
• Ensure that risk issues are reported to Management as appropriate;
• Understand, apply and adhere to MC’s risk management policies and procedures and, where appropriate, be proactive in identifying and proposing improvements;
• Assess and manage risk situations to avert potential risk issues for both clients and the MC and to ensure that the assets of both are protected;
• Ensure that client complaints are dealt with in a timely manner and at the right level.

Corporate Governance

• Actively champion the MC’s values by promoting a culture of professionalism and teamwork;
• Have an understanding of the MC’s vision;
• Understand how the role of each individual contributes to the MC’s vision;
• Understand and acknowledge the need for change.

Financial Management

• Work to achieve the Group’s financial targets;
• Regularly review work in progress, deficits, aged debtors and bad debt write offs on client portfolio.

Personnel Management

• Contribute effectively in meetings;
• Build morale and team spirit within the team;
• Inspire others through own actions and behaviors.

Personal Development

• Read industry publications and advisory briefs and follow developments in wealth management to enhance professional and technical knowledge;
• Shape own development by identifying areas to improve own knowledge and skills and actively seek assistance;
• Develop methods for coping with time/deadline pressures;
• Maintain evidence of continuing professional development.

Skills and Knowledge

• Good knowledge of offshore fiduciary services;
• A proven track record in handling offshore fiduciary issues;
• A proven track record in client relationship management;
• Good interpersonal skills for dealing with intermediaries and clients;
• Excellent time management and organization;
• Sound judgement;
• Good understanding of financial markets and finances in general;
• Excellent communication skills;
• Knowledge of compliance issues and the regulatory framework within which the MC operates.

Professional Qualifications and Minimum Relevant Experience

• Studying towards a professional related qualification;
• Minimum 2 years’ experience in the sector.