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Import Administrator

Gamma Materials is looking for a motivated and dynamic Import Administrator to join its Procurement department.

Duties and Responsibilities

Your duties and responsibilities as Import Administrator shall include, but shall not be restricted to the following:

1. Processing of Import Orders

To ensure import requests are properly filled-in and requirements clearly identified by operations before triggering import processes.
To ensure justifications are properly filled in before processing import requests.
To ensure obsolescence and on-hand quantities of inventory items are monitored before processing import requests.
To timeliness, completeness and accuracy of import transactions.

2. Dealing with Suppliers

To liaise with foreign suppliers for pro-forma invoices, order acknowledgement, order confirmations, commercial invoices and payment confirmations.
To negotiate terms and conditions with foreign suppliers.
To develop a working relationship with the representative of foreign suppliers.

3. Compliance and Reporting

To assist the Accounts department in foreign currencies needs forecasting and payments.
To ensure all import transactions comply to legal obligations.
To update and maintain “Import Status report” with relevant transactions details for ease of reference, reporting and orders follow-ups.
To coordinate with audit teams and local authorities for custom queries.
To submit regular import transactions reports to the Procurement Manager.
To submit Purchase Analysis as and when required.

4. Control and Monitoring of Database

To evaluate and process all requests for item creations and amendments in Oracle items Master List.
To submit monthly Items and Supplier creation / amendments reports to the Procurement Manager.
To create new foreign suppliers on the system.

5. Procurement

To assist the Procurement Manager in identifying and implementing cost saving initiatives.
To assist local Buyer in his daily operations whenever deemed necessary by the Procurement Manager;
To prepare biding specifications and offer comparison for major purchases.

Qualifications

Competences:

Gamma Materials Ltd