Human Resource Assistant

The HR Assistant will play a crucial role in supporting the human resources department by assisting with administrative tasks, managing employee records, recruiting, and ensuring smooth HR operations.

Key Responsibilities:

1. Recruitment and Onboarding:
• Liaise with Dept Managers to assist with recruitment activities including posting job advertisements, reviewing resumes, and scheduling interviews.
• Conduct initial phone screens and assist with the selection process.
• Coordinate the onboarding process for new hires, including preparing documents, orientation sessions, Dept visits and setting up employee accounts.
• Register employees on the time and attendance machine and software.
2. Employee Records Management:
• Maintain and update employee records (both physical and electronic) in accordance with company policies and legal requirements.
• Ensure compliance with data privacy regulations when handling confidential employee information.
3. Payroll Support:
• Assist with payroll preparation by gathering timesheets and employee attendance data.
• Ensure that payroll information is accurate and submitted on time.
4. Benefits Administration:
• Help employees with benefit-related inquiries (health insurance, retirement plans, leave policies, etc.).
• Assist with the enrollment and changes in benefits programs.
5. Training and Development:
• Assist in organising training sessions and workshops for employee development when required. 
• Help track employee participation and progress in training programs.
• Sound knowledge of the HRDC process. 
6. Compliance and Documentation:
• Support HR compliance initiatives by ensuring all HR documentation is in line with legal requirements and company policies.
• Assist with audits related to employee files, records, and HR processes.
7. Employee Relations:
• Assist in addressing employee inquiries regarding HR policies, procedures, and workplace issues.
• Help coordinate employee engagement activities and initiatives.
8. General Administrative Support:
• Handle phone calls, emails, and inquiries related to HR functions.
• Assist with scheduling meetings, maintaining calendars, and organizing HR-related events.
• Assist with ad hoc duties and projects when required. 

Required Skills and Qualifications:

• High school diploma or equivalent; a degree in human resources, business administration, or related field is preferred.
• Previous experience in an administrative role, HR, or customer service is a plus.
• Knowledge of HR procedures, recruitment practices, and employee relations.
• Strong communication and interpersonal skills.
• Attention to detail and strong organizational abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Skills:

• Experience with HR software (e.g., HRIS, payroll systems).
• Knowledge of labor laws and regulations.
• Certification in HR (e.g., SHRM-CP, PHR) is a plus.