HR Officer

The HR Officer supports HR functions, including recruitment, employee relations, performance management, training, salaries, and benefits. They ensure compliance with labour laws and company policies, act as a contact point for employees, and help foster a positive work culture.

Job Description: HR Officer

Position Title: HR Officer
Reports To: Directors
Location: Beau Plan
Department: Human Resources

Job Summary:
The HR Officer is responsible for supporting and implementing HR functions within the organization. This role includes recruitment, employee relations, performance management, training and development, salaries calculations and benefits, and ensuring compliance with labor laws and company policies. The HR Officer will serve as a point of contact for employees and helps promote a positive work culture.

• Process payroll (enter data - benefits and deductions) and update payroll records
• Compile, monitor, verify and reconcile all financial data for the payroll
• Conduct monthly checks of payroll sheets generated from payroll software
• Liaise with the payroll software service providers for any discrepancy and/or any clarification is needed.
• Ensure that the payroll calendar deadlines are adhered to, and all payments are done on time
• Provide effective and efficient support to Directors to ensure smooth running of the business
• Prepare salary paysheet – To be approved by Directors and Financial Controller
• Ensure pays lips are issued to all our employees
• Prepare bank payment instructions
• Ensure accuracy of payroll master data
• Support/Assist external auditors with rationale and relevant documents
• Prepare  monthly filing within the time frame
• Updated Records of all Employees with all relevant documentations
• On boarding, off boarding and induction of employees
• Oversee probation reviews and follow-up on underperformance and absences as per set timelines.
• Support Directors with team member actions, promotions, and disciplinary matters.
• Coordinate welfare activities, safety committees, and CSR events, and actively engage in employee welfare and development
• Supervise day-to-day operations of staff facilities, ensuring standards are maintained and updated
• Communicate key business strategies and values, facilitate employee feedback, and handle grievances within legal and company parameters.
• Prepare payroll reports as and when required by management.

Candidate Profile:

Diploma or Degree in Human Resources, Business Administration, or related field.

Proven experience in human resources management.

Strong knowledge of employment law and industry regulations.

Excellent interpersonal and communication skills.

Strong analytical skills to manage HR metrics and provide data-driven insights.

Strong experience in conflict management, disciplinary processes, and workplace compliance.

Holder of a valid driving license and must have their own vehicle.