Executive Assistant

We are currently seeking to hire an Executive Assistant to provide a comprehensive, efficient and high level Executive Assistant service to designated members of the Senior Management Team.

• Undertake a range of duties in support of the Senior Management Team

• Deal with incoming and outgoing communications, prioritising and redirecting as necessary and draft responses on behalf of the Heads of School.

• Provide full diary management for the Principal, including scheduling of meetings and planning time to ensure the most effective use of their day.

• Support the Heads of School with regular and ad hoc projects in relation to their area(s) of responsibility, taking an active part in the work.

• Undertake research and information gathering on behalf of SMT to support with preparation of reports and presentations for the Board of Directors.

• Arrange and attend meetings.  Prepare agendas, obtain and circulate reports and presentations and take minutes, when/where requested.

• Produce letters/templates/spreadsheets/documentation, as required.

• Organise and plan events, including sourcing venues and arranging catering.

• Maintain filing systems (both electronic and paper).

• Filter telephone calls and respond to telephone enquiries on behalf of Heads of school and the other members of the Senior Management Team.

• Co-ordinate travel and accommodation arrangements, as required.

• Receive and extend hospitality to visitors on behalf of members of the Senior Management Team.

• Handle confidential information sensitively and with discretion.

• Work with other members of the Administration team to continuously improve processes and ways of working.
• Work in a flexible manner to respond to changes in demands to workload and in order to meet tight deadlines.
• Promote a positive image of the School and the work that is carried out across its various services.
• Comply with all legislative and regulatory requirements.
• Carry out any other reasonable duties within the overall function.
• Take an active role in the health, safety and welfare of students and staff, attending training and carrying out health and safety related activities as appropriate to the role.