Events Coordinator

As Events Coordinator, you will be the first point of contact for clients, handling inquiries, managing reservations, and ensuring all details are well organized. You’ll work closely with clients to understand their event needs and ensure they have everything they need to create a successful event.

Jardin de Mée is a multi-purpose events venue dedicated to delivering exceptional experiences. We are looking for a detail-oriented, proactive, and highly organized Events Coordinator to join our dynamic team and help bring our events to life.

Key Responsibilities:

Event planning and management:

• Handle client inquiries and take bookings for events, ensuring clear communication about services, pricing, and availability.
• Conduct site visits with clients. 
• Maintain and update event booking systems to track all reservations, bookings, and event details.
• Collaborate with clients to understand their event needs, including catering, equipment, and other services.
• Provide clients with tailored event packages, including options for décor, entertainment, and other add-ons.
• Process contracts, confirmations, and payments related to event bookings.
• Coordinate with internal teams and service providers to ensure all event details are in place.
• Coordinate with vendors, suppliers, and contractors to ensure timely delivery of services.
• Assist clients in making decisions on logistics, timelines, and other event-related requirements.
• Provide exceptional customer service, answering questions and addressing concerns promptly.
• Ensure all bookings and event details are accurately documented and organized for seamless execution.
• Keep clients informed of any changes or updates related to their events.
• Track and manage the calendar of bookings, avoiding scheduling conflicts and ensuring optimal use of venue or services.

Marketing and Promotion:

• Develop and implement marketing strategies to promote events, including social media campaigns, email marketing, and traditional advertising.
• Design and distribute promotional materials, such as flyers, brochures, and online content.

On-Site Event Coordination:

• Oversee event setup and teardown, ensuring all elements are executed according to plan.
• Provide on-site support during events, addressing any issues that arise and ensuring a seamless experience for attendees.
• Conduct final checks on the day of the event to ensure all arrangements meet standards and client expectations.

Post-Event Activities:

• Gather feedback from clients, attendees, and vendors to assess event success and identify areas for improvement.