Corporate Secretarial Administrator

Assist the Legal Corporate Secretarial and Compliance teams in ensuring legal and regulatory compliance for a geographically diverse group of companies.

Key Responsibilities

• Provide organizational and administrative support to the Legal Corporate Secretarial and Compliance teams.
• Assist in obtaining and maintaining licenses for the Group’s services and products.
• Maintain official documents, such as seals, records of issued shares, corporate bylaws, and minutes of meetings.
• Ensure timely maintenance of business licenses.
• Maintain relevant records in databases.
• Organize in-house legal meetings and manage overseas courier services.
• Keep records of legacy cases and technical forms.

Primary Objectives

• Manage board and shareholder meetings, including preparing and distributing materials, agendas, notifications, and minutes.
• Assist in reporting outstanding agenda items and preparing standard correspondences.
• Coordinate annual shareholders and other meetings.
• Maintain key corporate documents and records.
• Assist in renewing standard power of attorneys, KYC records, and due diligence documentation.

Required Skills and Knowledge

• Corporate governance practices and laws in multinational corporations.
• Project management and innovative solutions for corporate governance functions.
• Detailed understanding of Company Law, regulations, and best practices.

Required Competencies

• Customer focus, attention to detail, action-oriented, composure, functional/technical skills, drive for results, priority setting, problem-solving, and written communications.

Required Qualifications

• Fluent in Microsoft Office applications.
• School Certificate/Higher School Certificate or Diploma in Secretarial services is an advantage.

Required Languages

• Proficiency in written and oral English with basic drafting and communication skills.

Behaviours

• Punctuality, calmness, professionalism, commitment to the team, results-driven attitude, strong leadership ability, and alignment with Intl.SOS values of Passion, Expertise, Respect, and Care.