Corporate Secretarial Administrator
- Moka
- Not disclosed
- Permanent
- Added 04/03/2025
- Closing 03/04/2025
- Bhavna Poorun
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Assist the Legal Corporate Secretarial and Compliance teams in ensuring legal and regulatory compliance for a geographically diverse group of companies.
Key Responsibilities
- Provide organizational and administrative support to the Legal Corporate Secretarial and Compliance teams.
- Assist in obtaining and maintaining licenses for the Group’s services and products.
- Maintain official documents, such as seals, records of issued shares, corporate bylaws, and minutes of meetings.
- Ensure timely maintenance of business licenses.
- Maintain relevant records in databases.
- Organize in-house legal meetings and manage overseas courier services.
- Keep records of legacy cases and technical forms.
Primary Objectives
- Manage board and shareholder meetings, including preparing and distributing materials, agendas, notifications, and minutes.
- Assist in reporting outstanding agenda items and preparing standard correspondences.
- Coordinate annual shareholders and other meetings.
- Maintain key corporate documents and records.
- Assist in renewing standard power of attorneys, KYC records, and due diligence documentation.
Required Skills and Knowledge
- Corporate governance practices and laws in multinational corporations.
- Project management and innovative solutions for corporate governance functions.
- Detailed understanding of Company Law, regulations, and best practices.
Required Competencies
- Customer focus, attention to detail, action-oriented, composure, functional/technical skills, drive for results, priority setting, problem-solving, and written communications.
Required Qualifications
- Fluent in Microsoft Office applications.
- School Certificate/Higher School Certificate or Diploma in Secretarial services is an advantage.
Required Languages
- Proficiency in written and oral English with basic drafting and communication skills.
Behaviours
- Punctuality, calmness, professionalism, commitment to the team, results-driven attitude, strong leadership ability, and alignment with Intl.SOS values of Passion, Expertise, Respect, and Care.